Company description:

Department of Communities and Justice

Job description:

Business Support Officer

Legal Operations - DCJ Legal

• Principal location - Parramatta - Flexible working arrangements may be negotiated.
• Employment type - Ongoing positions X 2 - Full time (35 hours per week)
• Salary - Clerk Grade 3/4, Base Salary ($82,193 - $90,001), plus employer's contribution to superannuation and annual leave loading

Your role

Looking for your next career move? Our Legal Operations team is hiring two Business Support Officers. This exciting opportunity offers a unique opportunity to provide high-level administrative support. As key contributors to the team, you will provide administrative and support services to facilitate information engagement and executive support functions to DCJ Legal. This position allows for professional growth in a dynamic environment, where attention to detail and effective communication is valued.

What you'll do

You will perform a range of administrative duties to support senior management and ensure the effective operation of the unit. You will utilise your organisational and communicative skills with various stakeholders to contribute towards facilitating the operation of DCJ Legal.

Key Responsibilities:

• Monitor mailboxes with the responsibility to respond to enquiries within the department and from members of the public
• Scheduling and facilitation of meeting rooms/spaces for training/events
• Responsibility in preparing a monthly newsletter circulated to DCJ Legal
• Monitor a number of registers ensuring these are up to date
• Involvement in induction and onboarding support to new starters
• Assist the team to maintain policies and procedures
• Support resourcing and recruitment processes
• Assist with routine and ad hoc tasks

The roles report to the Senior Advisor, Knowledge Information and Engagement and Senior Advisor, Allocations and Executive Support.

What we're looking for

• Proven experience delivering high-level, accurate administrative and clerical support, complemented by strong organisational abilities and a commitment to exceptional client service.

• We are looking for candidates with a solid understanding of government policies and procedures, and familiarity with the legal and regulatory framework relevant to legal operations or the ability to quickly develop this knowledge.

• If you want to be part of a forward-thinking, innovative team that is breaking new ground in Legal Operations, we would love to hear from you.

Download the role description.

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career

• Flexible, autonomous work environment

• Competitive pay and conditions

• Training and development opportunities to build and maintain capabilities

• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 2 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

• Targeted Question 1 - Provide an example of an administrative task that you had to complete on a regular basis. How did you ensure that the task was completed within the required time frame and to the required standard?

• Targeted Question 2 - Explain how you use a software application in your current role to make effective use of records, information, or systems.

You MUST submit your application online. Applications received late or by email will not be accepted.

Applications close: Sunday, 13 July 2025 at 11:59pm AEST.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Jean-Marc Gerard at [email protected]

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Lois Jebin at [email protected]

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience

Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW' page.