About Us

Welcome to the height of luxury, where heritage wonder and contemporary flair collide. Centrally positioned in the heart of Circular Quay, InterContinental Sydney extends breathtaking panoramic views of the Sydney Opera House and Sydney Harbour Bridge.

Set within the beautifully restored Treasury Building of 1851, InterContinental Sydney is renowned as one of the city’s prized icons. With 509 guest rooms including 28 luxury suites, an award-winning and world class Club InterContinental lounge and vibrant dining venues, a complete five-star experience awaits.

As our business and our teams continue to grow, we invite you to join our Purchasing team as Purchasing and Stores Administrator Full-Time.

Your Day-to-Day

This is a combined role of Purchasing Administration and also assisting the Purchasing & Stores team in managing and delivering goods arriving at the Hotel.

Administration

Accurately enter received delivery into Purchasing system

Assist the Purchasing Officer with placing orders, tracking deliveries, and supplier communications

Accurately receive the PO in Procurement System

Match invoices to purchase orders and liaise with suppliers and department head on any discrepancies

Code, process, and manage all supplier invoices and credits in the Procurement System

Investigate and resolve stock, invoice, or product code discrepancies

Create and maintain vendors in Purchasing system and financial system

Resolving any vendor inquiries or issues in a timely and professional manner

Weekly review open PO and other Purchase order status and liaise with suppliers and department head on any enquiries

Resolve any issues that may arise with suppliers or deliveries;

Assist with monthly and ad-hoc stocktakes including counting, reconciliation, variance investigation, and report generation.

Physical receiving products on the loading dock

Assist with Purchasing officer and manager to accurately receive products physically from suppliers delivery.

Oversee the accurate receipt and inspection of goods, ensuring quantity, quality, and compliance with specifications.

Manage distribution of received goods to appropriate departments promptly and correctly.

Maintain storerooms and receiving areas in a clean, organised, and compliant manner to meet food safety (HACCP) and WH&S standards

What We Need from You

Previous experience in a similar role is desirable, but a willingness to learn is just as important

Ability to carry out hands-on tasks requiring a high level of physical fitness, as this role involves a high volume of deliveries each day

A proactive attitude with initiative, strong attention to detail, and the ability to work under pressure

Physical fitness – you’ll be both doing admin tasks but also assisting the team with deliveries of the day, so must be fit for with frequent bending and kneeling. You may also be required to lift, push, and pull items such as crates weighing up to 50lbs (23 kg) – equipment is provided to support you

Excellent computer skills and high attention to detail for processing documentation in the Future Log procurement system

You must meet the legal requirements to live and work in Australia

If this sounds like you, we would love to hear from you!

What we offer

In return, not only will you be rewarded with a competitive salary, you will also be rewarded with a range of benefits that supports you throughout your IHG career journey

Monday - Friday role 7am -3pm or 6am - 2pm

Free Meal on shift

Close to public transport at Circular Quay plus discounted staff parking on site

Paid Birthday and Wellness Days Leave

Enhanced parental leave program

Some of the best colleague discounts across our IHG Hotels for accommodation, food and beverage

Colleague discounts platform for all your favourite brands and retailers

Your career journey will be supported through our lifelong development programs, IHG career milestone celebrations, and transfer of entitlements as you move and grow with IHG.

We are proud to be InterContinental Sydney and proud to be IHG and we know you will be too.

Visit https://careers.ihg.com/en/