Provide exceptional executive support to our Lord Mayor

Leading with the community at the centre through efficient delivery

$118,141 - $132,962 plus 12% super

About the role

The Executive Assistant sits within the Lord Mayor's Office (LMO) and offers an exciting opportunity to work within a highly dynamic, political environment that has a real community impact.

Working in a small support team, you will lead by example and work collaboratively with the team and across CoM to enable the inner mechanics of the LMO. This involves the usual suspects (but not limited to) – diary management, event coordination, preparation of written documentation/correspondence, triaging requests, minuting meetings, proofreading, document management in addition to coordinating the support team to ensure the office is operating in the most efficient way.

This unique role requires a distinct skillset. Curious? read on..

You are an experienced executive assistant and have worked in a similar setting, political, highly complex, working on matters that may be confidential/sensitive with the understanding that the role you play will have a direct impact on community. Your exceptional communication skills and customer focus will support you in your day to day, in addition to ensuring you build strong relationships and foundations that you will inevitably rely on for quick responses and actions in future.

A little more about the role

You will be a team champion through coaching, supporting and directing when needed

You will provide proactive executive support, researching and preparing clear briefing notes all within expected timeframes

You will be an escalation point for the support team and work with the Chief of Staff, LMO when required to resolve complex matters

You will be required to work in the office on a full-time basis

You will be working in a time sensitive, busy environment with competing priorities, so it can be a little hectic - this is not for everyone, and that's ok! We want to be clear with setting expectations.

Why join Team Melbourne?

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.

We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.

Benefits of working with us

Attractive remuneration & benefits: Excellent salary with a range of exciting benefits including great corporate discounts.

Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.

Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.

How to apply

We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:

Attach your updated resume

Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.

Submit your application no later than 11:45pm on Sunday July 6, 2025.

A few important things to note – don’t miss out!

Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.

Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.

We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

Need more info?

Refer to the position description below or contact Alexandra Yosifidis, Manager Talent Acquisition [email protected]

Inclusion matters

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.