Executive Assistant

Work with a Leading Luxury Real Estate Agent – Gold Coast
Ascend Recruit is proud to partner with one of the Gold Coast’s most prestigious luxury real estate agencies to recruit a polished, proactive Executive Assistant to support one of the top-performing agents in the region.

About the Role
In this role, you will be the key support to a high-performing agent — ensuring the seamless execution of marketing, campaigns, client communication, and daily operations. You'll be a trusted right hand, keeping things running efficiently behind the scenes so your agent can focus on listing and selling prestige properties.

Key Responsibilities

• Provide seamless day-to-day support to a high-performing agent, ensuring all administrative and operational needs are met
• Manage CRM and database systems with accuracy (preferably Agentbox)
• Coordinate all aspects of property campaigns, from listing through to settlement
• Liaise with professional photographers, copywriters, and marketing suppliers to ensure timely and polished campaign delivery
• Prepare high-quality listing presentations, proposals, contracts, and marketing collateral
• Maintain and manage calendars, appointments, and prospecting pipelines
• Support auction and open home preparation, including client communication and follow-up
• Contribute to the creation and scheduling of social media content and digital marketing initiatives
• Uphold premium service standards across all touchpoints with clients and stakeholders

What You Need:

• Minimum 2 years’ experience in a real estate administration or executive support role
• A current QLD Real Estate Sales Certificate – this is essential to hit the ground running
• Exceptional communication skills, both written and verbal, with a confident and professional phone manner
• Proven experience with Agentbox and other real estate marketing platforms (highly regarded)
• Immaculate presentation and a polished, client-facing approach
• Outstanding organisation, time management, and the ability to anticipate needs before they arise

What’s in it for You

• Work one-on-one with a leading luxury agent and gain direct exposure to prestige property
• Join a reputable, high-performing agency with an impeccable brand and strong market presence
• Be part of a tight-knit, respected team where your contribution is genuinely valued
• Access ongoing mentorship and growth opportunities in elite real estate
• Enjoy a role with variety, autonomy, and purpose – no two days are the same
• Beautiful office environment, professional culture, and Gold Coast lifestyle
• Competitive Salary: $90,000 + Super

For more information contact Lauren Ostler on 0413 085 250 or email your cover letter and CV to [email protected]