Office Administrator – Join a High-Performance Team Shaping the Future of Defence Logistics

Are you an organised, driven, and proactive professional looking to take your career to the next level? Do you want to work in an amazing team working on complex problems?

Hammerstone is looking for a highly motivated Office Administrator to support our dynamic team in Bowen Hills. This is more than just an admin role – it’s your chance to play a key part in exciting defence and technology projects while building a long-term career in a company that rewards initiative and performance.

Why Join Us?

At Hammerstone, no two days are the same. We're delivering real-world technology solutions to complex defence and logistics challenges, and we’re looking for someone who thrives in fast-paced, high-performance environments. If you’re someone who sees problems as opportunities and doesn’t wait to be told what to do – you’ll fit right in.

This role reports directly to our General Manager and works closely with a multidisciplinary team of engineers, logisticians, and project leaders. You’ll be trusted with real responsibility from day one – so being well-organised, people-savvy, and outcomes-focused is essential.

What You’ll Be Doing

Your role will be varied, dynamic, and essential to the daily success of our operations. Key responsibilities include:

· Providing executive support including diary management, correspondence, and minute taking

· Coordinating travel, events, meetings, and team logistics

· Managing office facilities and liaising with suppliers, trades, and contractors

· Supporting HR onboarding and staff administration via systems like EnableHR

· Formatting documents, managing files in SharePoint, and ensuring our records are up to date

· Acting as the first point of contact for visitors and clients

· Supporting engineers in the warehouse as needed

· Ensuring the office environment runs smoothly and aligns with Hammerstone procedures

About You

We’re not looking for average, are you:

· A self-starter who doesn’t need micromanaging

· Highly organised, detail-oriented, and efficient

· A confident communicator with a “can-do” attitude

· Comfortable working in a small team and taking ownership

· Excited by the opportunity to grow your role and responsibilities over time

You must be an Australian citizen and eligible to hold a Defence security clearance. Previous experience in a similar role, plus proficiency with Microsoft 365, SharePoint, Xero and HR systems, will be highly regarded but are not essential.

About Hammerstone

Hammerstone is a proudly Australian, veteran-owned technology business at the forefront of digitally integrated supply chains and autonomous systems. We support Defence and commercial customers with innovative technologies such as:

· Sense and Respond Logistics

· Condition-Based Maintenance systems

· Vehicle and Fleet Information Management

· In-Transit Visibility and Automated Identification

· Autonomous refuel, rearm, and reload systems

What’s in It for You

· A real opportunity for career progression

· A modern workplace in a convenient Bowen Hills location

· Work on cutting-edge projects with national impact

· A supportive and collaborative team culture

· Competitive salary and professional development opportunities

Ready to Apply?

We’re excited to hear from candidates who want to do more, grow fast, and make a real impact.

To apply, please submit your CV and a cover letter outlining why you're the perfect fit for this role and how your experience aligns with the responsibilities. Use the letter to pitch us and show us how you communicate!

Note: Applicants must be based in Australia. Overseas applications will not be considered.

Make your next role count – join Hammerstone and be part of a team building the future of Australian defence logistics.