Part-Time Building Coordinator (Pre-site & On-site)
Tullamarine, VIC
Part-Time (Approx. 25–35 hours per week, flexible)
Start Date: ASAP

About Us

At Ellari Homes, we’re not just building houses — we’re crafting homes where families grow, memories are made, and quality stands the test of time.

We specialise in new builds, knockdown rebuilds, takeovers, and investment homes across Melbourne’s North and West. Our small but dynamic team thrives on transparency, open communication, and a shared passion for doing things right — even when no one is watching.

We’re now seeking a hands-on, forward-thinking Building Coordinator to join us in a part-time, office-based role. This position spans both pre-site and on-site support — ideal for someone who thrives on variety, has a keen eye for process, and genuinely cares about the client journey from start to finish.

What You’ll Be Doing

Pre-Site Coordination

Manage documentation for site start (contracts, permits, approvals, insurances, selections, variations, etc.)

Liaise with clients, consultants, suppliers, trades, and the internal team to keep things moving

Spot potential delays and proactively address issues before they impact progress

Contribute to workflow improvements and streamline pre-site processes

Build and refine helpful client resources (e.g. onboarding guides and checklists)

On-Site & Construction Support

Help coordinate trades, material orders, and site activity alongside our Construction Manager

Keep clients updated with progress reports, photos, and calls

Manage post-contract variations and maintain accurate documentation

Support inspections, handovers, and walk-throughs

Assist in refining construction systems and documentation

Client Experience & Process Development

Be a consistent, friendly point of contact throughout the build

Answer questions, provide updates, and ensure clients feel supported at every step

Gather feedback and help improve our service delivery

Build out internal checklists, systems, and manuals to future-proof our processes

Collaborate with the leadership team to enhance the overall client experience

About You

1–2+ years of experience in residential construction coordination, client liaison, or project admin preferred

Comfortable working across both pre-construction and construction stages

Excellent communication skills (written and verbal)

Strong attention to detail and organisational skills

Confident using (or learning) construction CRMs or project management tools

Proactive, solutions-focused, and calm under pressure

Aligned with our values: honesty, transparency, and open communication

Why Join Ellari Homes?

Flexible work hours – we’re happy to tailor between 25 and 35 hours per week, depending on what works best for you

Tullamarine office location – work with a tight-knit, passionate team

Room to grow – contribute ideas, take initiative, and help shape the way we work

Genuine culture – we care about people: our clients, our team, and our trusted suppliers and trades

How to Apply

Please email your CV and a Cover Letter and include why this role speaks to you to [email protected].

We look forward to hearing from you.