Role type: Fixed-term for 2 years; Full-time (1 FTE) (Part-time will be considered)
Faculty: ​Science​
Department/School: ARC Centre of Excellence for the Mathematical Analysis of Cellular Systems (MACSYS)
Salary: ​UOM 5 - $85,238 to $97,906​ p.a. plus 17% super

• Be part of a diverse and equitable research environment

• Apply now to play a vital role in the smooth operation of a pioneering research centre at the forefront of mathematical biology

• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Your next career opportunity
As the Centre Administrator for MACSYS, you'll have the opportunity to support the world's largest research initiative in mathematical biology. You'll provide crucial administrative and executive support to facilitate innovative research that combines mathematics, computation, and biology. Your role will be instrumental in establishing a world-leading research and biotechnology translation environment, with a strong emphasis on equity and diversity.

Your responsibilities will include:

• Provide Executive Support: Manage calendars, communications, and administrative tasks for senior leadership, ensuring smooth day-to-day operations.

• Facilitate Meetings and Events: Organise committees, prepare documents, take minutes, and coordinate workshops and conferences.

• Manage Communications: Draft correspondence, reports, and presentations, maintaining effective relationships with stakeholders.

• Streamline Processes: Implement continuous improvement activities to enhance administrative efficiency and maintain effective record management systems.

You may be a great fit if:
​​You are an experienced administrator with excellent organisational skills, attention to detail, and the ability to provide high-quality support in a complex, fast-paced research environment.​

You may also:

• Have substantial relevant skills and work experience in administrative and executive support.

• Possess excellent time management and organisational skills, with the ability to prioritise and meet deadlines.

• Demonstrate strong written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.

• Have well-developed computer literacy, particularly with Microsoft Office suite.

• Be able to work both independently and as part of a team, exercising sound judgment and initiative.

• Have experience in drafting correspondence, presentations, and reports with high accuracy.

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

• Progressive, considerate leave provisions to empower your work-life balance

• Salary packaging and access to a range of discounted services including Bupa health insurance

• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team - "ARC Centre of Excellence for the Mathematical Analysis of Cellular Systems (MACSYS)"
Established in 2024, our interdisciplinary team at MACSYS brings together biologists, computer scientists, physicists and mathematicians at various career stages to actively tackle the mathematical modelling of bacterial and yeast cells.
We do both laboratory-based and computational experiments, whilst also leveraging our diverse network of national and international partner organisations to maximise the impacts of our collaborative work.
In addition to the senior Academic staff, the Node will employ and train multiple early-career researchers and graduate students over the Centre's seven years of operation. We are seeking a highly capable professional staff member to join the Professional Staff team and support the aspirations of the MACSYS research and training agenda.
The MACSYS team is coordinated across five universities who contribute to our research and cultural activity, with the lead node established at The University of Melbourne within the Faculty of Science.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker - 0416 888 299 or send an email titled 'Reasonable Adjustments' to [email protected]. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at [email protected].

Working at the University - what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:

• Resume

• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: ​10 July 2025 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.
Position Description: JR-000399 MACSYS Centre Administrator_PD.pdf