Group and Team: Office of the Lord Mayor
Network: Executive Services
Location: Town Hall
Employment status: Permanent Fulltime
Classification: Municipal Officer Level 2
Agreement: Hobart City Council Enterprise Agreement 2024
Salary range: $74,667 - $88,304 per annum + 13% superannuation

About the role

This role contributes to the success of the City by providing administrative services and the coordination of Civic events in the Office of the Lord Mayor.

Role accountabilities include:

• Arrange meetings, briefings, site visits, accept invitations, and schedule Council engagements. Ensure briefing materials are received and distributed.
• Prepare simple correspondence, agendas, meeting notes, PowerPoint presentations, and other documents.
• Follow protocols when they represent the Lord Mayor.
• Oversee events like the ANZAC Day ceremony, and various receptions and functions.
• Handle all travel logistics for the Lord Mayor

Learn more about the role in the position description: Executive Assistant & Civics Coordinator PD

About you

Are you an organised and dynamic professional with a passion for civic engagement?

We are inviting expressions of interest for the role of Executive Assistant and Civic Coordinator. In this position, you will provide high-level administrative support to our executive team while coordinating civic events and initiatives.

Your exceptional organisational skills, attention to detail, and ability to manage multiple tasks will be key to your success. You will also play a crucial role in fostering community relationships and ensuring the smooth execution of civic programs.

The following are the essentials for the role:

• Certificate IV or Diploma in Business Management, Public Sector Administration or similar
• Current Registration to Work with Vulnerable People.
• Experience in the delivery of quality administrative support to a range of stakeholders.

Are you passionate and eager to learn? We believe that a positive attitude and foundational experience can be just as valuable as extensive experience.

If you have the right mindset and basic skills, we encourage you to apply. We are excited to consider your application and support your growth within our team.

If you believe you can contribute and are suited to the role then please apply now by clicking the application link provided.

About us

The City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all. With an industrious and diversified economy, wherever your skills, talents and passions lie, we can offer you the opportunity to have a rewarding career with ongoing learning and development opportunities.

We recognise contributions to our workforce and offer:

• Above Award wages and Employer Superannuation at 13% with salary sacrifice options.
• Flexible work arrangements.
• A wide range of leave entitlements.
• Health and Wellness programs, including onsite gyms.
• Free membership at Hobart Aquatic Centre.
• An Employee Assistance Program that offers onsite visits.
• Corporate Health Plan discounts with BUPA, St. Lukes and Medibank.

As a Local Government Recreation Centre in the City of Hobart, we can offer excellent training and support for career growth.

Learn more about what the City of Hobart can offer you.

The City of Hobart is committed to building an inclusive community and workplace. As an equal opportunity employer, we encourage applications from people of all backgrounds, abilities, ages and identities.

City of Hobart has a strong commitment to health and safety. Appointment will be subject to satisfactory pre-employment background checks. These will include reference checks, verification of Qualifications, National Police History record check, and Medical Assessment including drug and alcohol testing.

Learn more about our vision, mission and values.

How to apply

If you require any further information specific to this role please contact Kerry Baker, Executive Officer - Lord Mayor, on 03 6238 2702 or email [email protected]

All applications must be made in the online portal, and you can save your application as you progress through the stages until you submit your final application. If you have any issues with submitting your application, please email details of the issue to [email protected]. Please note that we do not accept applications via email or after the position has closed so if you have issues submitting your application, please contact us prior to the closing time.

Applications close 11:59 pm Sunday 29 June 2025.