This is a Ongoing opportunity based at our Box Hill Campus. This position reports directly to the Course Offerings and Operations Coordinator , and sits within the Registrar's Team in Student Experience division.

What you'll do:

• The Senior Course Offerings Officer is responsible for the establishment of course and unit offerings within the student management system
• Under a business partnership model, the role manages the relationship and course offering needs with specific teaching areas, advising on offerings set-up, ensuring offerings best reflect planned delivery and optimise class attendance recording.
• Working closely with faculties, this position manages changes required to established availabilities along with any resultant impact on enrolled students, including date changes.
• Administer the Missing Evidence of Participation (EOP) site and provides advice on participation and class attendance entries into the student management system

About you:

• Your values align to ours. Together we are curious, trustworthy and compassionate.
• Detail Oriented: Demonstrated meticulous approach to work with a high attention to detail and accuracy
• Problem Solving: Good analytical and problem-solving skills. Seeks information needed to solve work problems. Investigates and probes for the facts. Liaises with stakeholders, analysing issues from different perspectives and draws sound inferences from information available
• Written and Verbal Communication: Prepares correspondence, emails, and produces reports using clear, concise and grammatically correct language organised in a logical sequence
• Relationship building: Establishes and maintains useful relationships with people at all levels across business areas, functions and organisations.
• Victorian Working with Children Check clearance
• National Police Check clearance

Qualifications and experience:

• A relevant qualification in Administration or equivalent.
• Student One Experience: Demonstrated experience in student management systems, administration experience in StudentOne (Ci and CiAnywhere) at an intermediate level.
• Stakeholder Management: Sensitive to and responds to clients' needs, keeping the client up to date with issues and developments. Promptly follows through on inquiries, requests, and complaints, taking responsibility for correcting problems promptly and without becoming defensive.

About us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various external sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Staff benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. This includes but is not limited to:

• Flexible work arrangements
• On-site parking
• Career progression opportunities and reward & recognition programs
• Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 14 weeks paid Parental Leave
• Access to health & wellbeing benefits and resources, including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Novated leasing and salary packaging
• Support student learning at our Barbershop with $5 haircuts, shaves and grooming as well as discounted treatments at our Day Spa and Beauty Salons located at our Elgar campus
• Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming

APPLY NOW

All applications must be submitted online and include a cover letter and current resume.

For specific enquiries relating to this position, please contact James Young, Course Offerings and Operations Coordinator via [email protected]

Applications close: 9:00am 2 July 2025

We are a 2025 Circle Back Initiative Employer - we commit to respond to every applicant.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures. All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.