We are seeking a proactive and highly organised Executive Assistant & Project Support professional to provide dedicated support to the MD and the senior leadership team. You will play a central role in the smooth running of day-to-day Agency operations and contribute to the growth of the agency. This role combines high-level executive assistance with hands-on office and operational management, project coordination and internal team support. This is an exciting opportunity to help shape the agency's growth.

Think Creative Agency is an award-winning full-service Creative and Digital Marketing agency in Chatswood. We focus on innovative thinking, data analysis, powerful creatives, and proven strategies to connect brands with their customers.

Experience within an agency environment is highly regarded.

Part-time is 4-5 hours a day, 5 days a week.

You will be instrumental in managing executive workflows, overseeing office and IT administration, supporting client and prospect engagement and ensuring seamless coordination across select client projects and internal processes. This is a dynamic, fast-paced role that requires excellent multitasking ability, attention to detail, and strong communication skills.

Having an interest in advertising, communications or Agency work is highly valued and will help you thrive in this dynamic and fast-paced environment. If you have come from an agency background, even better!

You'll be an integral part of a team that values creativity, collaboration, and continuous growth. Here, your ideas will be valued, your growth will be nurtured, and your career will thrive.

If you're ready to dive into the fast-paced world of advertising and make your mark, we want to hear from you.

This is an essential role in the team, so if you can start soon – bonus points!

Key Responsibilities

Daily Executive & Administrative Support

Provide extensive administrative support to the MD, including diary, scheduling and inbox management

Prepare daily check-ins with the Managing Director to align on executive tasks, priorities and scheduling.

Acts as a buffer, screening and managing communication flow to minimise distractions and interruptions

Answer the office switchboard and direct calls to the appropriate team member. Manage general inquiries, provide basic information to callers and act as the first point of contact for external stakeholders.

Operations Management

Oversee day-to-day operational needs to ensure the office runs smoothly and efficiently, handling ad hoc tasks as they arise.

Liaises with finance, IT and other departments to ensure the smooth running of the agency

Develops processes and systems to improve agency efficiencies

Works with the MD to grow the agency

Prospect Client Management & RFP Support (Vital)

Review and track prospective clients

Coordinate initial contact with prospects, including scheduling meetings with the Managing Director when required. Attend meetings and take notes.

Support the MD with proposal development and tenders submissions

Support proposal development by preparing professional slide decks

New Client Onboarding (supporting the digital team)

Manage the end-to-end onboarding process for new clients

Coordinate and schedule client kick-off meetings. Setting up client dashboards.

Staffing & Onboarding

Oversee onboarding for new staff members—both offshore and in-office—ensuring a smooth transition into the team.

Coordinate IT setup, systems access and induction training, including tools, platforms and internal processes.

Qualifications & Skills

· 3+ years’ experience in an Executive Assistant or similar role. Experience in an advertising agency is advantageous

· Excellent written and spoken English

· Commercially sharp with incredible attention to detail

· Experience preparing proposals, tenders and pitch documents

· Excellent organisation and communication skills with the ability to manage shifting priorities.

· Advanced skills in Microsoft Outlook, Word, PowerPoint, and Excel

· Experience with digital marketing platforms is a plus.

· Proactive, detail-oriented, and capable of working independently.

· Professional, calm under pressure and able to maintain confidentiality.

· Comfortable working with a small team and flexible in handling varied responsibilities.

· Strong interpersonal skills and a can-do attitude.

· Familiarity with tools such as Asana, Jira, Monday.com, Streamtime or other tools advantageous.

Working at Think Creative Agency

Work with an amazing, high-performing, and collaborative team that fosters fresh thinking and innovation

Day off on your birthday

Leave early Fridays

3-4 days in office, 1-2 days WFH

Gym access in building and amazing end-of-trip facilities

Weekly wine and cheese days and lots of laughs

Cute Office dogs

Relaxed office, Great work-life balance, fun supportive team

Centre of Chatswood close to transport

Competitive salary, laptop and parking if needed.

Immediate start.