Administrator & Venue Coordinator – Casual (18 hours/week minimum)

Eimeo Surf Life Saving Club | Eimeo Beach QLD

Hospitality, Tourism & Events / Administration | Casual | Flexible hours

Join a vibrant, community-focused team and enjoy a rewarding and varied role in a stunning beachside location!

About the Role

Eimeo Surf Life Saving Club is seeking a versatile and motivated Administrator & Venue Coordinator to support both the club’s day-to-day operations and our popular Friday night and event-based venue, Eat & Drink @ Eimeo SLSC and attend to all matters regarding Surf Lifesaving compliance etc.

This 18-hour-per-week casual position is ideal for someone who enjoys both behind-the- scenes coordination and front-line hospitality. Depending on bookings hours can increase.

You’ll work closely with our volunteer committee and play a key role in delivering seamless community events, managing bookings, supporting club compliance and keeping our venue operations running smoothly.

Key Responsibilities

Administration & Communication

 Monitor and respond to emails and club correspondence, including membership applications

 Work with the Committee and Surf Life Saving Grant’s Unit to complete applications

 Support club compliance and documentation (Surf Life Saving requirements)

 Coordinate internal communications including agendas, minutes and event notices

 Assist with organising annual events (e.g. sign-on days, fundraisers)

 Liaise with volunteers and committee members based on needs

 Approach local businesses to secure sponsorship

Venue Function Coordination

 Coordinate bookings for private functions and Friday night events, including band bookings

 Operate the bar (must be available from 3pm Fridays and some weekends)

 Purchase alcohol and maintain stock levels and update menus in Square for Restaurants

 Assist with setup, pack-down, and opening/closing of the venue

 Roster casual staff, identifying staffing shortages and recruitments requirements

 Work with our Social Media and Marketing volunteer to manage social media content (using Canva, desirable)

 Attend to purchasing (Kitchen) in conjunction with cook

 Provide warm, professional service to members and guests

About You

You’re a confident, capable self-starter who thrives in a flexible and community-minded role. You’ll bring a mix of admin smarts and hands-on hospitality experience, with the ability to jump between the two with ease.

We’re looking for:

 Administration experience with strong attention to detail

 Excellent communication and customer service skills

 Confident working both independently and in a team

 Bar or hospitality experience (preferred)

 Familiarity with Square for Restaurants (desirable)

 Experience with Xero and Canva (advantageous)

 Strong computer skills and ability to follow procedures

 A positive attitude and flexible availability

Required Certifications (or willingness to obtain):

 RSA (Responsible Service of Alcohol)

 RMLV (Responsible Management of Licensed Venue)

 Food Safety Supervisor certificate

 Blue Card (Working with Children Check)

 Police Check

 Current drivers licence

What We Offer

 Flexible hours (with some fixed shifts for events)

 Casual employment with consistent weekly hours (approx. 18 hours/week)

 A chance to be part of a fun, supportive, and community-focused team

 A stunning beachside location and friendly club culture

Pay Structure

 Admin duties: Paid under Clerks – Private Sector Award Level 3

 Venue duties: Paid under Registered & Licensed Clubs Award – Food & Beverage Attendant Grade 3

How to Apply

Please submit your cover letter and resume to:

[email protected]

We encourage applicants to briefly tell us why this role appeals to you and how your skills align.

Applications open until the position is filled.