Mobilize was born from the philosophy of "Connecting Good People". Whether you are looking to secure your next permanent, contract or casual position, or a client who is searching for your next hire, Mobilize want to partner with good people - customers, clients and suppliers alike to make meaningful connections.

Mobilize are seeking an experienced Admin Officer to start with our client who is an industry leader in the engineering design, manufacture and delivery of customized power solutions to the mining, O&G and industrial sectors. With people / culture and innovation at the forefront of our clients values, this permanent position presents as a fantastic opportunity for someone to entrench themselves within this highly innovative employer who provides the support necessary to succeed and grow.

About the role:

As the Admin Officer, you will be responsible for handling office operations, managing records, supporting team members, and ensuring compliance with company policies. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

General Administration

• Manage office supplies, equipment, and facility maintenance.
• Maintain organized filing systems (digital and physical).
• Managing the reception area.

QA / Document control

• Demonstrated knowledge and hands-on experience in auditing to ISO 9001 standards.
• Ensure compliance with company policies and procedures.
• Assist in preparing reports, presentations, and internal communications.

Support & Coordination

• Coordinate meetings, schedules, and travel arrangements.
• Support Management and departments with administrative tasks.
• Monitor and track office expenses.

Customer & Stakeholder Interaction

• Handle incoming calls, emails, and correspondence professionally.
• Assist with client inquiries and maintain excellent customer service.
• Coordinate with internal teams to support smooth operations.

Qualifications & Skills:

• Strong administrative and organizational abilities
• QA / Document Control experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize workload
• Problem-solving skills and attention to detail

Mobilize is proud to be equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander and female candidates.

How to apply

If you meet the above requirements and would like to be considered for this role, please submit your interest using the ‘Apply’ button. Applying is quick and easy – just make sure you have the following documents ready to go:

• Resume
• Cover Letter (optional)

If you have questions or would like to discuss the details of this role, please contact Patricia Espina on [email protected] or 0488 805 773.