Personal Assistant – Support Executive Leadership & Build KOSEC’s Elite

Location: Sydney, Australia
Position: Personal Assistant
Compensation: Competitive remuneration package with performance-based incentives

About KOSEC

KOSEC – Kodari Securities is one of Australia’s leading financial institutions, delivering premium stockbroking, wealth management, and investment solutions to Ultra High Net Worth individuals, family offices, SMSFs, corporations, and institutional investors.

As KOSEC expands nationally, we are seeking a well-presented, highly organised Personal Assistant & Human Resources Assistant to support senior executives and play a central role in recruitment, employee onboarding, and people operations. This hybrid position combines high-level executive support with direct involvement in HR and talent acquisition initiatives—ideal for someone looking to make an impact within a prestigious financial firm.

The Opportunity

This is a high-impact role for a proactive, polished, and detail-oriented professional who thrives in a fast-paced, high-performance environment. You will work directly with KOSEC’s leadership while also driving critical HR functions—including the recruitment of new talent and leading employee induction sessions—ensuring smooth integration and alignment with the company’s culture and standards.

Key Responsibilities

Executive & Administrative Support

Provide high-level support to KOSEC’s executive team, including diary management, meeting coordination, travel arrangements, and internal communications.

Handle confidential correspondence, reporting, and follow-ups across key departments.

Assist with the preparation of professional documentation, presentations, and event coordination.

Act as a liaison between executives, internal teams, and external stakeholders.

Talent Acquisition & Recruitment

Play an active role in recruiting top-tier candidates for roles across the firm.

Reach out to candidates via LinkedIn and other platforms, schedule interviews, and conduct initial screenings.

Coordinate and participate in group interviews, shortlisting, and hiring processes in collaboration with leadership.

Prepare contracts, maintain candidate records, and oversee recruitment documentation.

Onboarding, Induction & Employee Engagement

Lead employee inductions and orientation sessions for all new hires, ensuring they understand KOSEC’s culture, processes, and expectations.

Facilitate a smooth onboarding experience, from documentation to systems access and first-week scheduling.

Support employee engagement initiatives, performance review coordination, and team training programs.

Assist in planning and executing staff events, leadership development activities, and feedback surveys.

HR Administration & Compliance

Maintain accurate HR documentation, contracts, and employee records.

Ensure onboarding and employment processes meet compliance and internal policy standards.

Assist with payroll support, leave management, and other day-to-day HR operations.

Handle sensitive employee matters with professionalism, discretion, and integrity.

What We’re Looking For

Experience as a Personal Assistant, Executive Assistant, HR Coordinator, or in a similar support-focused role.

Exceptional organisation, multitasking, and time management skills.

Strong written and verbal communication with a confident, professional presence.

A well-presented individual who upholds KOSEC’s high standards of personal appearance and etiquette.

Comfortable conducting interviews, running induction sessions, and managing onboarding.

Familiarity with HR practices, Australian employment law, and recruitment tools is an advantage.

Proficiency with Microsoft Office, LinkedIn, and scheduling tools.

A qualification in HR, Business Administration, or a related field is preferred.

KOSEC’s Core Values

At KOSEC, our values define our approach to talent management, workplace excellence, and organisational success:

✔ Excellence: Attracting and supporting Australia’s top financial professionals.
✔ Leadership: Driving a high-performance workplace culture that fosters success.
✔ Accountability: Ensuring structured, results-driven HR processes that support business growth.
✔ Integrity: Upholding ethical workplace practices and employment standards.
✔ Innovation: Continuously evolving HR strategies to remain competitive in the financial sector.
✔ Collaboration: Fostering a strong, inclusive, and dynamic workplace environment.

Why Join KOSEC?

High-Impact HR Role in a Leading Financial Firm – Gain exposure to talent acquisition, performance management, and employee development.

Career Growth & Development – Strong potential for career advancement into senior HR roles within KOSEC.

Supportive & Dynamic Work Environment – Work in a fast-paced, high-energy financial firm with opportunities to develop your HR expertise.

Competitive Salary & Performance Incentives – Be rewarded for your contributions to talent management and organisational success.

Make a Difference – Play a vital role in shaping the workforce of one of Australia’s most prestigious financial institutions.

The following links provide you with a glimpse into our company:

Events

https://www.youtube.com/watch?v=tKey80PO7OY

KOSEC on TV - Sky Business Channel

https://www.youtube.com/watch?v=wizdBmRzS2I

Channel 7

https://www.youtube.com/watch?v=mqN_06W5z34

KOSEC & UNSW Business School

https://www.youtube.com/watch?v=1OVeJuX1xMw

KOSEC & Macquarie University

https://www.youtube.com/watch?v=jx6CqP6WbCk

KOSEC TV Commercial

https://www.youtube.com/watch?v=iiCq197q84Q

If you believe you meet these criteria, kindly submit your resume or, if preferred, contact us at 1300 854 151. Please note that, due to a high volume of applications, we will only be able to reach out to successful candidates. We appreciate your understanding and request that you apply if you are located in Sydney.