Do you thrive under pressure, love talking to people, and enjoy a fast-paced team environment where no two days are the same? We're looking for a driven, persuasive communicator to lead the recruitment and rostering of sports officials — with a current focus on netball — across Melbourne.

About the Role

Melbourne Sports Institute is seeking a confident and dynamic Sports Official Recruitment & Allocations Coordinator to join our small, energetic team in Caulfield South.

While this role is currently focused on netball (our busiest sport this season), it may also involve recruitment and rostering of officials and coaches for other sports as demand shifts throughout the year.

This full-time position centres on recruiting, coordinating, and allocating umpires and referees to interschool fixtures across Melbourne. You'll also handle key administration tasks, upload fixtures into our scheduling and billing systems, and make sure we stay on budget when assigning shifts.

What You’ll Be Doing

Recruiting and onboarding sports officials (currently netball umpires)

Allocating officials to fixtures

Writing and managing job ads (Indeed, Seek, social media, direct outreach)

Liaising with clubs, associations, and unis to attract talent

Verifying qualifications, Working With Children Checks, and availability

Communicating with umpires and referees daily (calls, texts, emails)

Ensuring KPIs are met is essential to achieving our strategic goals and maintaining performance standards.

Managing last-minute subs, roster changes, and fixture issues calmly and efficiently

Completing general admin duties and high-accuracy data entry

Occasional Saturday morning work may be required

Supporting the wider sports coordination team and assisting with other tasks as needed

About You

Energetic, outgoing, and great with people – you enjoy recruiting and persuading

Able to multitask and thrive under pressure in a fast-moving office

Resilient, with thick skin and a sense of humour

Highly organised with a sharp eye for detail

Comfortable on the phone, with strong follow-up and negotiation skills

Strong computer skills, including rostering software, Microsoft and Google

A diploma or degree in sport management, HR, business or related field is a plus – but not essential

Experience in recruitment, rostering, hospitality, or fast-paced sport admin preferred

Requirements

Excellent written and verbal communication

Strong administration and computer skills

Impeccable attention to detail.

Must be available to work Monday–Friday, 9am–5pm at our Caulfield South office (Non-remote work)

Occasional Saturday morning availability and extra hours during peak seasons

Why Join Us?

You’ll join a fun, high-performing team who love sport and making games happen. If you’re ready to own your role, work under pressure, and build relationships across Victoria’s school sports network — we want to hear from you.

Apply now and be part of a small, passionate team making school sport happen every day.