About the Company

Davidson is partnering with a state government client seeking a skilled AO3 Legal Secretary to provide high-level administrative support within a dynamic legal environment.

About the Role/s

• Provide accurate and efficient word processing and document formatting using Microsoft Word, PowerPoint, and PDF tools.
• Prepare legal briefs, routine correspondence, and manage a variety of reports.
• Monitor and manage incoming and outgoing correspondence to ensure timely responses.
• Coordinate travel and accommodation arrangements for legal professionals.
• Maintain and manage information systems including Excel spreadsheets, practice management systems, and case management databases (VisualFiles).
• Manage diaries, schedule appointments, organise meetings and conferences, and prepare/distribute agendas and minutes.
• Maintain filing systems, records, and retrieval processes.
• Assist legal professionals in meeting financial deadlines, including billing and time recording.
• Ensure compliance with procedures for legal expense and counsel fee payments.
• Liaise with internal and external clients and stakeholders on confidential and sensitive matters.
• Deliver services in a timely and professional manner, using effective communication and problem-solving skills.
• Support the executive legal secretary in identifying opportunities for process improvement and assist in developing guidelines to maintain high secretarial standards.
• Model client service standards and uphold organisational values.
• Perform other duties as required to support operational needs.
• Collaborate with Practice Management Branch personnel on team and practice-wide matters.
• Maintain a proactive approach to self-development and professional growth.
• Provide support across various teams and branches as needed.
  
  

About You

• Demonstrated experience in legal secretarial or administrative roles.
• Strong adaptability and willingness to learn in a fast-paced environment.
• High-level proficiency in Microsoft Office Suite and document management systems.
• Excellent organisational and time management skills.
• Strong interpersonal and communication skills, with the ability to handle sensitive matters professionally.
• Proven ability to work collaboratively and independently.
• Experience with financial processes including billing and expense management.
• Commitment to continuous improvement and professional development.

The Benefits

• $49.40 per hour + Super
• 3 month initial contract
• Brisbane CBD Location

How to Apply

Please apply by uploading your current resume in Microsoft Word format only (.doc or .docx), quoting job reference JN -062025-40568.