ABOUT THE COMPANY

Lotus People are thrilled to be partnering with an industry-leading Australian business that is at the forefront of innovation in their sector. With over 500 employees, this medium-sized organisation prides itself on maintaining a supportive and collaborative environment. Located in the heart of Sydney, this company offers an exciting opportunity for those looking to work in a vibrant and engaging workplace.

ABOUT THE ROLE

We’re seeking a proactive and highly organised Executive Assistant to join a leading Australian company based in Sydney. In this key role, you will manage a demanding and dynamic executive calendar, handle complex scheduling, and provide essential support to senior leaders in a fast-paced, agile environment.

As a trusted partner to the Executive, you’ll oversee high-volume email correspondence, prepare briefing materials, and ensure seamless coordination of domestic and international travel. Your attention to detail and ability to anticipate needs will be crucial in helping the team focus on strategic priorities.

DUTIES

• Manage and coordinate a complex and high-volume executive calendar, ensuring seamless scheduling across competing priorities
• Oversee email correspondence and provide proactive support in preparing materials and briefing documents ahead of meetings
• Ensure the Executive is fully briefed and prepared for all engagements, anticipating needs and providing timely updates
• Resolve scheduling conflicts efficiently while maintaining a clear focus on priority initiatives
• Act as a trusted partner, streamlining workflows and enabling focus on strategic objectives
• Coordinate and manage domestic and international travel, including detailed itineraries and logistical support
• Process and reconcile expenses accurately and in a timely manner
• Format, proofread, and prepare high-quality presentations and documents for internal and external stakeholders
• Thrive in a fast-paced, agile environment where flexibility, initiative, and discretion are essential

SKILLS & EXPERIENCE

• Experience supporting executives in a highly regulated environment (e.g. financial services) is highly regarded
• High attention to detail and ability to work in a fast-paced environment
• Positive attitude and ability to handle direct feedback with professionalism
• Proven experience managing a high-volume inbox on behalf of senior executives, with the ability to prioritise and respond efficiently and professionally
• Demonstrated experience arranging complex domestic and international travel, including flights, accommodation, and detailed itineraries
• Experience planning and executing meetings, events, and offsites, including end-to-end logistics, vendor management, and stakeholder communication

BENEFITS

• Enjoy a paid day off to celebrate your birthday
• Employee Benefits Hub
• Discounted gym memberships and private health insurance offers to support your physical and mental wellbeing
• Gain access to leading online learning platforms to support your professional growth
• Embrace hybrid working with 2 days in the office and 3 days working from home each week

People enjoy working in this team because of the supportive and collaborative environment. The team values high attention to detail, a positive attitude and is looking for their EA to be a true partner day to day. This is a great opportunity for someone who thrives under pressure and enjoys being part of a dynamic and fast-paced team!

HOW TO APPLY

Click APPLY or contact Kaitlyn at [email protected] for a confidential discussion. At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

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