About the Firm

We are a boutique law firm based in modern, well-appointed offices in Brisbane's CBD. Our practice is highly specialised, focusing on delivering expert legal services with professionalism and discretion. We also value a collaborative approach to practice within the firm to ensure exceptional client care.

About the Role

We have an exciting opportunity available for an experienced, career secretary seeking a stable, long-term position. This is not an entry-level role; the successful applicant will have prior experience providing high-level secretarial, administrative, and personal assistant support within a legal practice environment.

In this role, you will work closely with the directors and solicitors, ensuring the smooth operation of the firm through comprehensive administrative and executive assistance.

Key Responsibilities:

· Provide high-level secretarial and administrative support to the directors and legal team.

· Act as the primary point of contact for clients, ensuring professional, timely, and confidential communication.

· Draft correspondence, legal documents, court forms, briefs, and client-related materials with precision.

· Manage diaries, coordinate appointments, schedule court appearances, and organise client meetings and internal events.

· Efficiently manage phone calls, emails, and correspondence, responding promptly and professionally.

· Organise and maintain electronic filing systems for accurate and efficient document management.

· Assist with the firm's trust account and billing management.

· Drive and support improvements to firm policies, procedures, and administrative processes.

· Provide personal assistance to the directors, including managing personal appointments, travel arrangements, and other personal administration tasks.

· Handle sensitive and confidential information discreetly and responsibly.

About You:

· You are an experienced, career-focused secretary seeking long-term employment within a professional legal environment.

· Highly organised, proactive, and able to manage multiple tasks efficiently.

· Exceptional attention to detail and high standards of accuracy.

· Strong interpersonal and communication skills, with a polished, professional manner.

· Demonstrated experience within a legal practice, providing administrative and secretarial support at a senior level.

· Familiarity with legal practice management systems and trust accounting is highly desirable.

· A solutions-oriented approach, with the flexibility and willingness to assist in a wide range of tasks.

· Ability to maintain composure and confidentiality in a busy environment.

Benefits:

· Paid Christmas closure period, additional to standard annual leave entitlements.

· Flexible working arrangements to support work-life balance.

· Provision of a firm laptop to enable flexible and agile working practices.

· Annual remuneration review to recognise your contributions and professional growth.

· Collaborative and supportive workplace culture, fostering long-term professional development.