The Role

The acquisition of conventionally-armed, nuclear-powered submarines is an historic and transformative endeavour for Australia. The whole-of-nation effort to safely and securely deliver the cutting edge nuclear-powered submarine program will transform Australia’s economic and national security landscape for decades to come.

The combined Governance and Project Support Officer will work under broad direction from the Assistant Director Governance, Risk and Plans to deliver support services to support the governance and project delivery functions for the Skills and Training Academy Delivery Directorate.

This will include support for governance administration and operational activities, mailbox coordination, risk and schedule administration support, administration support for the Directorate and associated forums and Committees as required and other duties as directed. Duties include the following:

• Support the development and maintenance of governance, risk and schedule planning and performance processes in accordance with agreed procedures and performance standards. Ensure consistent linkages with broader branch and divisional governance frameworks.
• Assist with planning, organising, and managing project related governance initiatives, such as improved processes and/or changes.
• Manage the Directorate mailbox including but not limited to the coordination of input and responses to requests for information, reporting, processes, planning and procedures to support decision making within the Branch
• Coordinate pack development for forums, Committees and Boards as required, and support administration and logistics processes as required. This may include preparing meeting agendas and minutes, coordinating papers, maintaining records, liaising with stakeholders and room bookings and administrative logistics.
• Work collaboratively in a small team environment, operating as an effective team member and providing constructive feedback.
• Maintain accurate and organised records of meetings, decisions and relevant documents, including tracking and overseeing action item registers to ensure timely completion.
• Provide advice and administrative support to Project Managers and stakeholders as required on governance procedures and processes within the STA-Delivery Directorate in relation to Workforce Pilot Initiatives.

About our Team

Our people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration and prioritises safety and security. Our greatest asset is our people. Within the Governance & Project Control function an APS5 is accountable under limited direction to perform and achieve complex project work within an integrated workforce.

They are accountable to have and maintain a well-developed understanding of and compliance to relevant legislative frameworks, government decision-making and ASA’s mission and policy requirements.

We offer flexible working arrangements and a range of formal and informal professional development opportunities.

Our Ideal Candidate

We are a dynamic organization seeking employees who are agile, innovative and energised by high-paced work. We are seeking highly motivated and collaborative minded people who will have the opportunity to contribute to a once in a lifetime program.

Our ideal candidates will bring the following attributes and skills to the role:

• A motivated self-starter with strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including at an internal and external senior executive level.
• Have a high level of organisation, coordination and time management skills with the ability to work under pressure with limited resources, managing competing prioritise and deadlines within an integrated workforce
• Possess strong communication and interpersonal skills with experience in written, verbal and presentation skills
• Exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy
• Demonstrate attention to detail, with the ability to take responsibility for own actions and accurately complete work within defined timeframes.
• Demonstrate experience working in all or some of the following: governance support and administration, schedule management activities, document management, development and coordination of project and business artefacts
• Possess a willingness to take on new and varying challenges, whilst identifying process improvements.

Application Closing Date: Sunday 22 June 2025

For further information please review the job information pack, reference ASA/04801/25 on https://defencecareers.nga.net.au/?jati=3444CBDE-D9C5-EE91-3822-E3EC1762B388