The Role

This casual remote role is ideal for a bookkeeper who’s as confident with Xero accounts as they are also drafting procedures. You'll spend your time split between bookkeeping duties and supporting internal documentation. The right candidate will bring both structure and initiative — and communicate clearly when something needs attention.

About Us

Brodie’s Magic is a small, not-for-profit, purpose-driven organisation supporting one remarkable young person through a highly personalised, family-led model. Our work is meaningful and tightly focused, supported by strong systems and a trusted team behind the scenes.

This role is about doing the job well, reliably, and independently. We don’t want to chase anyone up. We’re looking for someone who can follow direction, take initiative, and keep our financial operations running smoothly from a remote setting.

Key Responsibilities

This role is split between bookkeeping and writing procedures/processes. Responsibilities include:

Process and reconcile receipts using Dext, integrating with Xero

Pay supplier and contractor invoices in Xero

Manage payroll (SCHADS Award compliance) and prepare reports using Tanda

Prepare monthly budgets and monitor actuals against plans

Prepare financial reports and support BAS/audit requirements

Identify NDIS claimable items and categorise appropriately

Submit and track NDIS plan-managed claims via MYP

Assist in writing and refining internal procedures using ChatGPT, templates, and preferably Google Workspace or Microsoft 365

Use Google Meet for regular remote check-ins

Provide general admin support as needed

What We’re Looking For

We’re a small team — and we work best with people who take ownership, deliver consistently, and care about getting the details right.

Reliable, proactive, and responsive — You meet deadlines, follow instructions, and don’t need chasing

Independent, but well-connected — You work remotely but communicate clearly and respectfully

Organised and systems-minded — You value consistency, and help us maintain strong internal systems

Respectful of privacy and boundaries — You handle sensitive data with care

Clear communicator — You document, respond, and flag issues professionally

Accountable and committed — You know your work matters and show up accordingly

Skills & Qualifications

Essential:

Certificate IV or higher in Bookkeeping, Accounting, or related field

Registered with the Australian Bookkeepers Association (or eligible)

2+ years’ experience in bookkeeping or financial admin

Proficient with Xero and Dext

Understanding of payroll compliance and SCHADS Award

Familiarity with NDIS invoicing and plan management

Strong documentation skills using tools like Google Docs or ChatGPT

Desirable:

Proficient with Tanda and MYP

Experience in disability or not-for-profit sectors

Understanding of “Service for One” models

Audit prep or financial compliance experience

Other Details

Casual role: 6–8 hours/week (with potential to grow)

Fully remote — Geelong-based preferred for occasional Google Meet or in-person check-ins

We use Google Workspace to stay connected

Must have Police Check, Working with Children Check, and NDIS Worker Screening Check (or willingness to obtain)

Must provide your own computer and secure internet connection

How to Apply

Provide your Resume/CV and a cover letter that answers the following 3 questions:

⚠️ Note: If you do not answer these questions, your application WILL NOT be considered.

How do you stay organised and ensure nothing is missed when working remotely with minimal supervision?
(We’re looking for independent, proactive people who don’t need reminders.)

What experience do you have with Xero, Dext, Tanda, or MYP? Please include specific examples of how you’ve used these platforms.
(We need someone ready to hit the ground running with these tools.)

Have you ever documented internal processes or financial procedures? What tools or methods did you use?
(We're looking for someone who values structure and is confident creating and improving documentation.)