Position: Site Administrator (Mid-Senior)
Company: Tier 1 EPCM in Mining
Location: 2:1 FIFO ext. Perth
Employment Type: Casual Contractor
Contract length: Initial 12 months with possibility of extension

Role Overview

Our client, a renowned global EPCM, is seeking dynamic site administrators (both mid and senior levels) to join their team on a major iron ore project in the Pilbara. This position is based on a 2:1 FIFO roster, with flights out of Perth with a 11-hour workday.

As a key member of the team, you will:

Coordinate site logistics, including accommodation arrangements, R&R flight scheduling, and processing site access requests

Support the preparation and dissemination of meeting minutes, reports, and correspondence with contractors and key stakeholders

Ensure data accuracy through meticulous data entry, report generation, system updates, and effective schedule management

Manage departmental documentation and records, maintaining compliance with company policies and standards

Manage site access requests for employees, including coordination of mobilisation logistics

Prepare and maintain weekly and monthly reports using Excel and site-specific software

Facilitate onboarding of new starters, including data entry, roster coordination, leave management, site inductions, and accommodation arrangements

Provide administrative support, including document preparation, reporting, and communications for the site leadership team.

Ensure all visitors and subcontractors have appropriate site access and documentation

Accurately enter and process invoices, delivery dockets, and debit card receipts

What you’ll have:

Experience: Previous administrative experience in FIFO, remote, or project-based roles in the resources, mining, or infrastructure sectors. 5+ years of experience is highly regarded for seniors.

Qualifications: Formal training in business or office administration is preferred.

Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Outlook). Familiarity with systems such as INX, SharePoint, and travel coordination platforms (e.g., SAM, VAMS) is desirable.

Communication: Strong verbal and written communication skills, with the ability to engage at all levels.

Project Support: Ability to manage communications, events, and support project needs.

Work Ethic: Team player, self-sufficient, and adaptable to changing environments.

Attention to Detail: Strong problem-solving skills and a proactive approach to tasks.

About Airswift

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients.

With over 1000 employees and 9,000+ contractors operating in over 130 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organization has is unparalleled.

Only candidates with the right to work in Australia will be considered. (Australia Citizen, PR Holder, or Valid Australia working VISA)

If you would like to be considered for the position, please apply directly to this advertisement or send your application via email to [email protected] with your updated CV/ resume & contact details. Alternatively, you may contact Tiffany at +61 (08) 6256 0338 for more information.