Airvolve is an Australian-owned, family-run HVAC business with over 15 years of experience in heating, cooling, and mechanical services across Melbourne. Known for our reliable service and supportive team culture, we’re now looking for a motivated and organised Office & Warehouse Administrator to join us.

This is a primarily office-based role with some light hands-on duties supporting warehouse operations, it is perfect for someone who enjoys variety in their workday and takes pride in keeping things running smoothly.

Your day-to-day will include:

Managing incoming calls and emails (low volume)

Logging service calls and supporting scheduling

Keeping the office clean and well-organised

Entering supplier invoices and basic data into accounting software

Data entry

Ordering materials and supplies

Sending compliance certificates

Following up on outstanding payments

Assisting with accepting deliveries and maintaining warehouse order

Using a forklift to move small deliveries (if licensed)

Warehouse duties as required

What we’re looking for:

Great organisational and communication skills

Ability to manage time well and work independently

Previous experience in admin or office support

Comfortable occasionally assisting in the warehouse

Forklift licence highly regarded (or willingness to obtain)

Why join Airvolve?

Monday to Friday schedule – 7:00am to 3:00pm

Close-knit, supportive team where your work is appreciated

Varied role across both office and warehouse tasks

On-site role in Truganina – on site parking

Be part of a reliable and growing business

If you’re someone who likes a bit of variety, enjoys being organised, and doesn’t mind jumping in to help wherever needed, we’d love to hear from you.