What we are looking for:

This position is responsible for providing high-level, effective administrative and office support to the management team and wider Centre Support Office (CSO) team. The Administration Officer is responsible for coordinating administrative processes, supporting the Executive Assistant & Office Manager, and delivering high-quality service to our team members, visitors and external stakeholders.

The role:

• Provide high-level administrative support to the management and Executive team, as directed, including scheduling, calendar management, travel coordination and meeting preparation.
• Assist in the preparation of confidential correspondence, reports, presentation and internal communications.
• Coordinate logistics for meetings, including agendas, action item tracking and minutes.
• Manage, coordinate, and arrange travel and travel-related activities, including hotel bookings, transportation, and meal coordination.
• Process expenses incurred on Executive credit card and prepare expense claim forms for the Executive team, as required.
• Provide Reception cover for all relevant duties, including answering phones, coordinating incoming and outgoing mail and greeting visitors, as required.
• Support the Executive Assistant & Office Manager with operational tasks and projects, as required.
• Assist with the on-boarding of new CSO team members, where required.
• Maintain effective systems for filing, records management, and document control, ensuring sensitive information is securely handled.
• Maintain professionalism and strict confidentiality in all aspects of the role, and exercise discretion when interfacing with the business.
• Receive and receipt relevant orders and invoices in Coupa.
• Assist with the coordination of functions and events.
• Assist with the development and implementation of new administrative processes and systems.

Skills and experience you’ll need to be successful:

• Administration Qualifications (preferred)
• Demonstrated experience working in an administrative and/or reception role within a similar environment.
• Demonstrated experience with the Microsoft Office suite and Zoom software.
• Strong organisational and time management skills, with the ability to manage competing priorities in a fast-paced environment.
• Proven ability to handle sensitive and confidential information with absolute discretion.
• Excellent communication and interpersonal skills, with attention to detail and accuracy.
• Collaborative team player.
• Adaptability and flexibility to changing work environments and requirements.
• Proactive, solutions-focused approach with the ability to work independently and as part of a team.

Permanent Full-time position, Monday to Friday, 38 hours per week.

Why work for Affinity?

Join our value-driven organisation, where incredible people make a genuine difference. Our mission is to inspire and nurture individuals to reach their full potential. It isn’t just about what we do for children, it’s about what we do for our team, too. Affinity allows our people to shine – so we can deliver the best in early education!

Our Safety Commitment

At Affinity, we are dedicated to fostering an inclusive and diverse workplace where every individual is treated with respect and dignity. We are committed to upholding the safety, rights and wellbeing of all children and promote a culture of child safety with a zero-tolerance approach to child abuse and harm. Our Safety Commitment also prioritises the safety, rights, and wellbeing of our employees and their families.

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