Goldfish & Bay is a leading multi-disciplinary engineering consultancy, renowned for its commitment to excellence, creativity, and client satisfaction. We are currently seeking a motivated and detail-focused Accounts Administrator to join our finance and administration team in a part-time capacity.

Reporting directly to the Senior Accounts Administrator, this is a supportive role that plays an essential part in our day-to-day financial operations. Your primary focus will be managing accounts receivable and client payment follow-ups, alongside assisting with payroll, compliance obligations, and general bookkeeping.

This role is ideal for someone with strong interpersonal skills who is comfortable following up on overdue accounts, managing sensitive information, and working closely with internal and external stakeholders. It provides a clear pathway for progression into a more senior role over time and offers excellent exposure to end-to-end financial operations.

Key Responsibilities:

Accounts Receivable & Payment Follow-Up

Monitor outstanding payments, issue reminders, and escalate unpaid accounts as required

Maintain the aged debtors report and keep accurate records of communication

Liaise with clients regarding invoices, payment disputes, and account reconciliations

Support the Senior Accounts Administrator with debtor analysis and cash flow forecasting

Support with Payroll & Statutory Reporting

Handling and approving employee leave requests and assist with payroll processing

Ensure records are accurate and assist in compliance reporting

Bookkeeping & Financial Administration

Process transactions including supplier invoices and petty cash

Assist with reconciliations and support financial reporting and audits

Security of Payment Act (SOPA) Compliance

Assist with issuing payment claims and tracking statutory deadlines

Work with legal advisors during adjudication processes

Administrative & Internal Support

Assist with data entry, document filing, and general admin tasks

Support internal systems and help maintain compliance with financial procedures

Required Experience:

Certificate IV or higher in Accounting / Bookkeeping (or currently studying)

At least 2–3 years of experience in a similar financial administration or accounts receivable role

Strong communication and negotiation skills with confidence in liaising with clients

High attention to detail and strong organisational skills

Working knowledge of Xero and confidence in Microsoft Excel and Outlook

Experience in the engineering, construction, or consulting industry (highly regarded)

Familiarity with the Security of Payment Act (SOPA) is a bonus

Why Join Goldfish & Bay?

Be part of a fast-growing, design-focused firm delivering award-winning projects

Join a supportive and collaborative finance team with direct mentoring

Gain hands-on exposure to a broad range of financial functions

Enjoy a structured development pathway toward a Senior Accounts role