Expression of Interest!!!!

Complete Staff Solutions have an exciting opportunity available for Events Coordinator with State Government agency, The role is base in Sydney.

Sydney location

Hybrid role 3 day On Site

$550 per day + Super

State Government Role

The Business Operations Coordinator is responsible for the business operations and administrative requirements of the Festival team and provides administrative support to the Festival Director in areas including but not limited to recruitment, budget tracking, financial reporting, procurement, contracting, business systems and document management.

Key Responsibilities include but are not limited to:

• Business administration coordination and process improvement
• Finance and budgeting
• Customer service and project coordination
• Procurement and contracts coordination
• Document and records management
• Customer service

Key Accountabilities:

• Coordinate the delivery of business operations, administrative, financial, procurement and
support services to ensure the business needs of the Festival team
• Oversee and audit the contract management process including maintaining the Festival Contract Management Database to monitor and report on contractual deliverables, key performance indicators, and milestones in relation to event owner, artist and supplier contracts
• Coordinate the preparation of grant applications and acquittals as required
• Work with the Festival Director, Head of Projects, Festival NSW Finance team and other relevant team members to monitor the Festival Sydney budget and provide effective delivery of day-to-day financial operations including weekly reporting, year-end reconciliation, forecasting, box office modelling, cash-flow and financial planning.
• Support the finance function of the Festival Sydney team with event invoicing and purchasing processes
Manage the coordination, maintenance and tracking of the Festival Sydney Documents Register for Festival Sydney participants and stakeholders including contractors, event owners, artists, venues and suppliers
• Contribute to continuous business improvement across the Festival Sydney team including reviewing and maintaining work processes and procedures and recommending opportunities for efficiency
• Work with relevant Festival Sydney team members to oversee the development, implementation and refinement of business systems to support the Festival Sydney’s team activities including CRM programs, workflow management platforms, records and contracts management, business performance tracking and reporting in line with organisational strategy.
• Balance competing deadlines and stakeholder requirements in a complex and demanding work environment ensuring high attention to detail and quality output.
• Build and maintain productive internal relationships, keeping abreast of organisation-wide business programs that impact on the work of the Vivid Sydney team
• Any other general administrative duties as requested by the Sydney Festival Director

Reporting:

The Business Operations Coordinator reports directly to the Head of Projects, Positions reporting to the Business Operations Coordinator are relevant suppliers as required.

If this sounds like you, APPLY NOW by emailing your resume to Daniel Jang at [email protected]

Complete Staff Solutions is an agency based in Parramatta providing recruitment solutions to Sydney organisations.

right people, right job, right time