Caroline Brown Property is seeking a highly organised, proactive, and polished Executive Assistant to support our Principal, Caroline Brown.

This isn’t your average EA role. You’ll be working at the heart of a high-performing boutique agency, immersed in the fast-paced world of premium property and trusted to keep the wheels turning behind the scenes. From property preparation to client liaison, writing market reports, calendar wrangling to auction-day support, you’ll be the right hand to someone who leads with purpose, precision, and passion.

If you thrive in an environment where no two days are the same, love juggling a mix of personal and professional tasks, and have an eye for the finer details, this is your opportunity to shine.

Key Responsibilities

Attend open homes, auctions, and inspections

Liaise with clients, stylists, photographers, trades, and contractors to ensure seamless property presentation

Preparation of reports, presentations, and other documentation as required

Managing social media presence and supporting content creation and promotional activities

Prepare and update marketing materials, property listings, and online postings

Manage day-to-day scheduling, calendar coordination, and appointment preparation

Communicate directly with clients, providing clear, timely and professional updates

Support with admin tasks including document prep and client follow-up

Assist with personal errands and coordination

Anticipate the needs of the Principal and take initiative to resolve issues before they arise

We’re Looking For Someone Who Is:

Exceptionally Organised – You thrive on structure and keep everything running like clockwork.
Confident & Personable – You communicate with clarity, warmth, and professionalism, whether dealing with a contractor or a high-value client.
Strong in written and verbal communication skills - You will have impeccable grammar and attention to detail.
Adaptable – You stay composed when plans shift and handle multiple moving parts with ease;
A Forward Thinker – You stay five steps ahead and see what needs doing before you’re asked Discreet & Reliable – You understand the importance of confidentiality and follow through on every detail
Self-Motivated – You take ownership, move with purpose, and don’t wait to be told what’s next

What you need:

Current Queensland driver’s licence & vehicle

Current real estate sales person licence (Queensland) or the ability to undertake this as soon as possible

Availability to work with the team on Saturday if required

What You'll Gain

A close working relationship with a respected Principal and exposure to premium real estate.

A dynamic role that mixes office, lifestyle, and field-based support

The opportunity to work in a boutique, brand-led environment where quality matters

Supportive team culture that values attention to detail, initiative, and personal growth

Inner West Brisbane location with flexible, on-the-go tasks

Ready to Step Into This Role?

We’re looking for someone who doesn’t just want a job but wants to be an integral part of something special. If you love being the backbone of a business, thrive under pressure, and know how to bring structure to chaos, we’d love to hear from you.

To apply, please submit:

Your resume

A short cover letter outlining why you’re the perfect support for a high-performing Principal

A 60-second video answering:

What excites you about supporting a leader in real estate?

How do you manage multiple competing tasks?

What makes you the right person for a role that blends personal and professional support?