Are you an experienced Executive Assistant with a background in real estate and ready for a dynamic new opportunity? Join this high-performing team and make a significant impact!

About the Role:
As the Executive Assistant, you will be an integral part of the team, managing a diverse range of responsibilities. Your role will include:

• Efficiently manage the agent's daily schedule, including screening and filtering communications.
• Coordinate communication and handle WhatsApp threads for new sellers and buyers.
• Prepare draft contracts/Form 6, marketing plans, and manage invoicing and payments.
• Assist with tasks related to the agent's property portfolio and personal home, including liaising with the accountant for payments and managing invoices.
• Monitor supplier invoices, ensuring timely payment and coordination with the Sales Administrator and Accountant.
• Use the VAULTRE System to track listings and manage CRM updates.
• Set up and manage workflows from property appraisal to sale and settlement.
• Communicate with solicitors, sellers, and buyers, handling critical dates and contract processes.
• Support with open homes, including setup, management, and taking details, and attend twilight open homes as needed.
• Assist with ordering signboards, coordinating photo shoots and styling, and managing marketing activities.

Requirements:

• Prior experience in real estate is essential
• Relevant certification is required.
• Strong administrative skills with a drive to excel in a support role rather than transitioning to sales.
• Ability to handle sensitive information with discretion.
• Capable of working independently, making informed decisions, and managing multiple tasks efficiently.
• Willingness to take after-hours calls and support occasional twilight open homes.

Why Join Us?

• Competitive salary, with potential for future bonuses.
• Work closely with a top real estate agent in a vibrant, fast-paced setting.
• Become an integral part of the sales process

If you’re a dedicated professional ready to contribute to a thriving team, we’d love to hear from you.

HOW TO APPLY:
Please submit your resume by hitting APPLY or contact us directly:

Zoe Ware
[email protected]
0488 619 607

Sami Chambers
[email protected]
0422 589 364

All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding.

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