Part-Time Practice Manager

4 days per week – Jessie McPherson Hospital – Clayton – close to home

Delightful established Neurosurgeon – Excellent remuneration – start 1st September

Brand new renovated rooms – discount subsidised parking

Are you interested in being a pivotal staff member in our new practice? Are administration and management skills a strength that you would like to further utilise? Then please read further.

About us:
We are a practice with an established Neurosurgeon, who is setting up his own practice. To say the Surgeon is delightful and amicable is an understatement. To ensure you feel comfortable in the role, we would like your input in the reception process for the Medical Receptionist (with RWS doing the hard work) during the first month of employment. Our newly appointed Medical Receptionist will assist you with meet and greet and managing consulting sessions. Our vision is to provide leading-edge and empathetic care to all our patients and build a team that loves working together and coming to work.

About you:

You love to use your extensive experience to set up our new practice, putting processes and procedures in place. You enjoy being the gatekeeper for our Surgeon, assisting him and the practice as required. Building practices is second nature to you. You pride yourself on your initiative and competency, allowing the Surgeon to do what he does best – be a Surgeon.

Key duties/skills:

Management

Overseeing the practice and staff, ensuring the patient has a seamless journey at the practice

Assisting the Surgeon with ad hoc duties as required

Team building skills – including administrating and managing fortnightly practice meetings

Monitor individual and team performance, workload, and take action to address learning and development needs and performance issues

Managing staff including handling leave requests, rosters and timesheets

Overseeing consulting sessions and providing relief when required

Creating, implementing and refining processes/procedures as required

Developing strategies for change and growth

Assistance in marketing to referrers

Manage clinical stock levels

Manage queries and complaints

Attend to PA duties required by the Surgeon

Excellent communication skills with a positive mindset

IT proficiency – able to troubleshoot

Practice financials, including reconciliation of end of day, week and month

High attention to detail with organisational skills

Admin skills

Managing Theatre billing, booking, and quoting

Dealing with Health funds

Weekly banking reports

Batching

Creating templates

Extremely well presented, verbally, in writing and in person

Assisting with consulting sessions and phones (when required)

Traits:

‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail

A clear and concise communicator who loves to be part of a great team

Honest, trustworthy, loyal and dependable – you enjoy building and maintaining fantastic teams and supporting our extremely busy Surgeon

Friendly with quiet confidence

Experience:

Must have a minimum of two (2) years of Practice Manager experience – Specialist and cloud software experience viewed favourably,

For the right candidate, minimum GP Practice Management experience, but Private Specialist experience would be viewed highly.

What we offer:

An empathetic and supportive team environment

Opportunities for professional growth and training

Competitive remuneration well above the award rate, based on experience and skillset

Subsidised on-site car parking

Days/Hours (negotiable):

Monday 9.00am till 6pm (30-minute unpaid lunch)

Wednesday and Thursday 9:00am till 5.00pm (30-minute unpaid lunch)

Friday 9.00am till 4:00pm (30-minute unpaid lunch)

Pay rate: $45.00 per hour plus Super

Please note, the hourly rate for the successful candidate will be contingent upon factors such as relevant experience, required upskilling and any necessary training. The listed rate is intended as a general guide and may be adjusted in accordance with these criteria.

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage. Apply now quoting reference 1039.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

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