• Excellent benefits including salary packaging and ADO
• Full time, Permanent Position

About the Role
Provide secretarial assistance to intensive care senior staff with particular reference to the ICU Director, ICU Deputy Director and ICU Nurse Unit Manager

• Management of Kronos and Workday for JMS/SMS
• Preparing and publishing of rosters for JMS with SMS assistance
• Collation of leave requests, preparation and publishing of SMS rosters with assistance
• Communication with and coordination of JMS including orientation, training administration, backfilling unplanned leave, processing roster requests
• Assistance with administration of ICU billings, submission of invoices and reimbursements
• Booking of rooms/venues, catering and course participants
• Preparation of printed course materials
• Assist with administrative support on leading up to and on day of event
• Liaise with visitors to ICU patients
• Liaise with visitors to ICU specialists and NUM
• Liaise with Pastoral Care, Interpreters and other allied staff as required
• Maintenance of office supplies
• Managing department mail
• Organise appointments and meetings for the ICU senior staff
• Other administrative support as required

Classifications for this position HS2-21 ($66,678 - $73,811 per annum pro rata) Excluding superannuation + choice to opt into Salary Sacrifice

What We Can Offer You

• Salary Packaging - Increase your take home pay!
• Culture of Continuous Improvement
• A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Located in Fitzroy with CBD and Gertrude St at our doorstep
• Available Trams for our Fitzroy Campus - 11, 12, 109, 86, 96
• Fitzroy Main building only 500m from Parliament Station
• SVHM Cultural Diversity programs, offering staff support and education
• Talk to me application - facilitate better conversations with patients and residents of culturally and linguistically diverse backgrounds
• Confidential, solutions-focused employee counselling

About Critical Care
The Department of Critical Care Medicine including the Intensive Care Unit (ICU) consists of 19 bed spaces enabling tertiary level care of critically ill patients including a broad mix of medical and surgical patients numbering approximately 1600 per year. These patients are cared for by a large team including nursing workforce of over 100 EFT, which includes Clinical Nurse Educators, Clinical Nurse Consultants, Associate Nurse Unit Managers, Clinical Nurse Specialists, Critical Care Registered Nurses, Registered Nurses, Research Nurses, Data Collection Nurses, and Donation Nurse Coordinator Specialists as well as Senior and Junior medical staff.

Working at St Vincent's
St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides an extensive range of adult clinical services across our Fitzroy, Kew and Truganina sites.

We warmly encourage applications from talented people of all backgrounds, including those who identify as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse individuals, LGBTQIA+, and people of all ages, cultures, and identities. Our mission is to create an environment that reflects and supports the rich diversity of the community we serve.

Together, we celebrate our values of Compassion, Justice, Integrity and Excellence, making SVHM a unique, safe and welcoming place to work.

Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

How to Apply
To apply, click the 'Apply' button. You will be prompted to create a Workday candidate profile and upload your current resume and cover letter.

Please let us know if you have any accessibility requirements and we will be able to adapt to these for you.

We encourage you to apply early, as the advertisement may close early should a suitable applicant be found.

*Respectfully no agencies*