Company Overview: We provide premium in house Nanny services across both Melbourne and Sydney. Over the last six years, we have worked with over 1000 families, assisting them with finding their perfect fit. Gracie is seeking someone highly motivated, hands-on, a self-starter, with the ability to multitask and work autonomously, excellent work ethic, seeking a long-term position, extremely energetic, always exhibits a friendly/happy professional personality, all these characteristics are important to the families and the workplace.

Job Purpose: As a Admin and Recruitment Assistant at Gracie, your day to day role will vary in tasks. You will report to both the General Manager and Director at different points, assisting on ad-hoc tasks; inclusive but not limited to:

Job Posting and Advertising:

Post job openings on various job boards, social media platforms, and company websites.

Ensure job descriptions are accurate and appealing to potential candidates.

Screening Resumes:

Review and screen resumes and applications to ensure they meet the basic qualifications for the role.

Create shortlists of candidates to be further evaluated by the recruiting team.

Candidate Communication:

Serve as the first point of contact for candidates.

Provide candidates with information about the company, potential roles, and the hiring process.

Create introductory briefs and gather relevant documentation off candidates moving forward in the process.

Interview Coordination:

Organise and arrange interviews for families to meet potential nannies, whether in person, over the phone, or via zoom.

Communicate with both families and nannies to ensure availability and prep candidates with necessary details.

Offer Letters & Documentation:

Assist in preparing offer letters and employment contracts.

Ensure all documentation related to recruitment (e.g., application forms, interview notes, references) is collected and stored appropriately.

Background Checks & References:

Coordinate background checks and reference verifications for selected candidates

Onboarding Assistance:

Onboard all new hires via our integrated platforms.

Conduct onboarding calls to ensure a seamless transition and that all new hires are introduced to the company culture, expectations and systems.

Family Engagement:

Conduct family check in calls on required dates to ensure both the nannies and families are happy with the service and provide action plans in the instance where feedback needs to be implemented.

Required Qualifications:

Experience:

Previous experience within an admin or recruitment role is required. If you have experience within the childcare or private sector, this will be an advantage however, not required.

Skills:

Must have both written and verbal communication skills, this job is based around calls and emails. Proficient in Office 365, especially excel.

Working Conditions: This is a predominantly remote role, however, there will be days where you will be required to meet with the General Manager or Director with notice.

Job Type: Casual

Hours: 20 hours per week