Are you a powerhouse Administrator with a proactive mindset and a passion for operational excellence?

Do you want to be the backbone of a thriving trades business — one that values your expertise, your drive, and your dedication to doing things better every day?

At Pivotal Power, we’re not just looking for an admin — we’re looking for a key player. Someone who thrives in a high-performance environment, loves improving systems, and brings structure and energy to everything they do.

To be successful in the role, you will be able to demonstrate your ability in the following key criteria:

Bright and friendly personality with good people skills.

A strong organiser who has drive and is consistently reliable

Able to work individually demonstrating initiative, but also willing and capable to work as part of a team

Confident communicator and ability to effectively liaise with team members and clients

Excellent problem-solving skills with a common-sense approach

Our ideal candidate 2-3 years Experience as admin for electrical company or similar trade business

Proven experience and tendency to want to create and improve systems and processes

Excellent skills and experienced in using Microsoft software such as Word and Excel, Gsuite, Dropbox, Adobe and other

Experience in using a cloud-based Job Management System - Simpro Experience preferred

This position will report to the Director and is required to undertake the general administration of the business to ensure the operational, management and other key functions can operate effectively and efficiently and will be directly responsible for:

Being the professional ‘face of the business’ — managing inbound calls, emails, and client touchpoints

Entering, maintaining and managing tasks and schedules in Simpro our job management system from start to finish

Maintaining the workflow to the highest of standards.

Raising Purchase Orders for Materials, and maintaining material tracking

Have knowledge of Accounts Payable/Receivable processing, entering and generating invoices

Chasing overdue invoices and debtor management

Delivering exceptional customer service to our clients

Be experienced using XERO (ideally or another similar accounting package)

Collating timesheets ready for payroll

General HR, employee contracts and onboarding

Estimation and tender preparation for project works

Managing and administering general administration functions for the business and Director

Being a key member in the growth and development of a growing player in the industry

Why Join Pivotal Power?

We’re a fast-growing electrical business with a reputation for quality workmanship and exceptional service, specialising in high-end residential and light commercial projects since 2015. As we grow, we’re building a team that shares our commitment to quality at every level — from site to inbox.

We’ve got a full pipeline of exciting projects and big goals ahead. This is your opportunity to bring your skills to a role where you’re truly valued, where your voice matters, and where the systems you help build will form the foundation of our next chapter.

We’re flexible for the right person — talk to us about working hours that fit your life.

If this opportunity is for you and you would like to work as part of a friendly team, please send your resume to [email protected] with a covering letter outlining how you meet the key criteria above.

Only successful candidates will be contacted