• Permanent Part time (30.4 hours per week)
  
• Friendly and supportive team environment
  
• Excellent benefits including salary packaging
• Fitzroy based

About the Role
The primary responsibility of this position is to provide effective administrative support to the Director of Palliative Medicine and the operations of the Palliative Care Medical Team. The Clinical Director plays a key role in advocating for palliative care, including strategic linkages across St Vincent's Health Australia and external organisations such as Palliative Care Australia.

• Clinical Director diary management, including organising meetings, acting as first point of contact for queries and overseeing the Clinical Director's schedule, and determining priorities and adjustments on a daily basis
  
  
• Collate relevant documentation for upcoming meetings on a weekly basis and brief Clinical Director on key upcoming activities
  
  
• Liaise with all direct reports on behalf of the Clinical Director and support administratively with annual staff performance review and credentialing processes
  
  
• Prepare agendas and take minutes for relevant meetings and committees, and assist with formatting of reports, correspondence and other documentation
  
  
• Maintain utmost confidentiality and privacy with regard to sensitive documents
  
  

Classifications for this position will range from classification range (HS2 $66,768.00 - HS21 $73,811.92 pro rata)

Your Contribution

• Demonstrated experience as an Administration Officer, Personal Assistant / Executive Assistant with the provision of a full range of high level administrative to support senior management
  
  
• Demonstrated experience in managing diaries / schedules, committee support, planning and coordinating meetings, events and with travel itineraries, conference registrations and associated processes
  
  
• Demonstrated highly developed written and oral communication skills and interpersonal skills
  
  
• Demonstrated self-driven approach to achieving tasks according to deadlines, with excellent organisational planning skills and problem-solving abilities to refine processes
  
  
• Excellent communication skills with a demonstrated ability to work with a range of key stakeholders to develop effective relationships and partnerships
  
  
• High-level attention to detail and accuracy with the proven ability to prepare high-level quality documentation
  
  
• Demonstrated ability to identify problems and work with stakeholders to develop improvements
  
  
• Demonstrated organisational and time management skills with the capacity to determine priorities, meet deadlines and flexibly balance competing demands
  
  
• Demonstrated ability to work effectively both independently and as a member of a team
  
  
• Excellent computer literacy, including high level skills related to of MS suite and Teams, Adobe and other software packages
  
  

What we Offer

• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged.
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging - Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne's best cafes, public transport and lots of carparks
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement
  
  
  About Palliative Care Consultation Service
  Palliative Care is the active total care of people whose disease is not responsive to curative treatment. Where possible, care is provided in the environment of the person's choice. St Vincent's Hospital Melbourne Palliative Care Service provides coordinated medical, nursing and allied health care across a number of services and locations. Palliative Care Services includes Caritas Christi in Kew; a Consultancy Service; an after-hours telephone triage service; the Psych-Oncology Cancer Service; and the Centre for Palliative Care, which has a focus on research and education.
  
  Working at St Vincent's
  St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
  
  Application
  
  Please attach your resume and cover letter to your application.
  
  Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
  
  
  We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
  
  
  Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
  
  
  SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
  
  
  Please click here for a copy of the position description.