Project Administrator – Mechanical Engineering Graduate
Location: Sydney - Northern Suburbs
Salary: $65,000 – $75,000 + Super
Industry: HVAC / Mechanical Services
Career Pathway: Project Management

Are you a recent mechanical engineering graduate eager to step into the world of project delivery and management? Ready to be part of Australia’s leading Tier I HVAC Contractor?
This is your chance to join a nationally recognised mechanical contractor at the forefront of delivering major HVAC projects across commercial, retail, healthcare and residential sectors. With projects valued up to $30 million, you'll be based in the Major Projects Division and work under the guidance of a seasoned Senior Project Manager and an experienced support team. This position offers genuine exposure to large-scale project delivery, making it an ideal springboard into a project management career.

About the Role:
As Project Administrator, you'll provide vital administrative and project coordination support to a high-performing team of Project Managers, Site Managers, Engineers, and Drafters. This is a diverse and fast-paced role that will see you embedded in the full project lifecycle—helping ensure that operations run efficiently, safely, and on time.
Your Responsibilities Will Include:

• Supporting all levels of the project team with day-to-day administration and project documentation
• Managing correspondence and maintaining project records via SharePoint/Vault
• Uploading and managing site inductions, qualifications, and training records
• Assisting in the onboarding process for new and transferring staff
• Coordinating travel and accommodation for site personnel
• Ensuring site compliance with safety and quality standards (including QSPs, SMPs, and O&M Manuals)
• Managing office and site consumables, PPE, and equipment orders using Pronto & Concur
• Handling general administrative duties such as scheduling, document preparation, and internal communications
• Reconciling expense claims and ensuring cost allocation to the correct projects or departments

What We're Looking For:

• A degree in Mechanical Engineering (or similar)
• 0–2 years’ experience in a project support, site coordination or admin-based role (ideal but not essential)
• Strong attention to detail and organisational skills
• A proactive attitude and willingness to learn from senior project professionals
• Excellent communication skills and the ability to work collaboratively within a team
• Proficiency in Microsoft Office; experience with SharePoint, Pronto or Concur highly regarded
• Full working rights for Australia

What’s In It for You:

• A structured path towards Project Management
• Work alongside industry leaders on high-profile HVAC projects
• Supportive, team-oriented environment with ongoing mentorship
• Exposure to Tier I project delivery standards and systems
• Stable, long-term career with a highly respected mechanical contractor

How to Apply
To apply, please send your word formatted resume to [email protected] or call Dave on 0481 134 212 for a confidential discussion.