The Opportunity

We are seeking an experienced and highly organised Administration & Scheduling Coordinator to join our Brisbane office. This is a pivotal role in the business—working closely with the Operations Manager and supporting field crews by ensuring jobs are scheduled, processed, and tracked efficiently.

You’ll be the go-to person for coordinating crews, liaising with clients and suppliers, and managing the smooth operation of administrative functions.

Key Responsibilities

Schedule and dispatch field crews across multiple job sites

Process incoming quotes and job orders through SimPro

Liaise with clients, tenants, subcontractors and suppliers via phone and email

Coordinate vehicle, plant and equipment servicing and repairs

Provide general admin support to the Operations Manager and office team

Data entry and document control

Maintain internal registers and compliance records

What We’re Looking For

Previous administration experience (scheduling or operations coordination preferred)

Excellent communication skills – written and verbal

Strong organisational and time management skills

Ability to multitask and prioritise in a fast-paced environment

Confident using software platforms (experience with SimPro highly regarded)

A proactive, can-do attitude and willingness to help where needed

High level of attention to detail and follow-through

Must have unrestricted Australian working rights

Why Join Q-Main?

Stable, full-time position with long-term career potential

Supportive, down-to-earth team environment

Be part of a growing business working on major government contracts

Work variety – no two days are the same

Opportunity for growth and development within the company