About the role

We have an exciting new vacancy within our Team! The City of Swan is looking for a highly organised, extremely proficient Executive Assistant for our Executive Director Place Stakeholder Engagement.

This role provides a high level executive business support service to the Executive Director, and is the primary point of contact for Council members, partners, internal and external stakeholders and customers dealing with the Executive Director. This involves maintaining and managing an extremely busy calendar, proactively managing all correspondence received, preparing responses and briefing notes, and keeping the Executive Director appropriately updated. Research, data analysis and reporting are also important elements of the position.

Key Accountabilities include, but are not limited to;

• Proactively coordinating Divisional and Executive activities
• Undertaking a key liaison role between the Mayor, Council members, CEO, Executive Directors, business unit Managers and other major stakeholders
• High level diary and active correspondence management and coordination
• Providing efficient and prompt administrative support to meetings and functions
• Prioritising and providing responses and actions to all requests
• Undertaking research, analysing data and preparing reports and presentations for the Executive Director Community Wellbeing and Council

About you

The successful candidate will have the following:

• Relevant tertiary degree or equivalent experience
• Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• A satisfactory National Police Certificate is required.

For more information about the role please refer to the position description.

About working with us

The salary for this position will be from $81,628.92 to $96,391.46 per annum, depending on the skills and experience of the successful applicant.

You will also enjoy benefits including

• Flexibility to balance work and life through supported work from home and a 19-day month
• Excellent leave entitlements e.g. purchase additional leave, Local Government public holiday
• Generous Superannuation contributions up to a total combined 16.5%
• Comprehensive employee wellness program
• Generous study assistance (terms and conditions apply)
• Free parking options available
• Travelsmart allowance to support public transport use or cycling to work

About the City

The City of Swan, located north east of Perth, is the largest local government by land size in the Perth metropolitan area, and has one of the fastest growing populations.

The City covers an area of 1,042 square kilometres, equivalent to almost 20 per cent of the Perth metropolitan area. A beautifully diverse expanse of land, the City is rich in natural assets, including the iconic Swan River and internationally renowned Swan Valley viticulture region established in 1829.

Our location, services and facilities make the City an attractive place to live. The population across our 42 suburbs stands at 168,334 in 2023, but is set to reach 300,000 by 2050.

The Whadjuk people of the Noongar Nation have been the traditional custodians of the land for more than 40,000 years. The Derbal Yerrigan (Swan River) holds enormous cultural significance for the Noongar people. The City is also rich in European history, and our community is a melting pot of multiculturalism, with one in three people being born overseas and one in five speaking a language other than English at home. Our ideal location, significant history, diverse community and strong economy ensures a positive future for the City of Swan, full of opportunity.

Our purpose at the City is to improve the quality of life for all of the people who live in, work in and visit the City of Swan by delivering our vision of ‘one city, diverse people, culture and places’ through shared values of respect, excellence, accountability and leadership.

At the City of Swan we are committed to recruiting and retaining the right people and creating a great place to work. We offer our employees real careers, real impact, and real rewards.

We welcome people with diverse skills, experiences, perspectives and backgrounds and encourage applications from Aboriginal or Torres Strait Islander peoples, and individuals who may identify as LGBTIQ+, with disability, a culturally and linguistically diverse background, and people of all ages.

For a confidential discussion, please contact Helen Harrison directly on 9267 9110.

For queries regarding the application process, please contact our friendly People Services team on 9267 9039.

To apply please submit a cover letter that outlines your qualifications and experience and why you would be a good fit for this role, and a resume via the link.

Closing Date: Monday 2 June 2025 5PM AWST

The City of Swan reserves the right to commence shortlisting and interviews earlier than the closing date. The City also reserves the right to close the vacancy early therefore if you are interested in this position, please submit an application as early as possible.

*No agencies please.

ID 29229