Northern Territory PHN leads the development and coordination of an equitable, comprehensive primary health care system and an engaged health workforce driven by community needs.

Salary: $94,957 - $103,331
Location: Darwin or Alice Springs

About the Opportunity

The Secretariat Officer is responsible for providing high-level administrative and logistical services to NT PHN’s governance forums, the Board, committees, councils and working groups. This role ensures the effective planning and operation of meetings through development and dissemination of agendas, minutes, action tracking, and correspondence.

The Secretariat Officer also plays a key role in facilitating communication between stakeholders and maintaining accurate, relevant and timely information to assist with meeting required statutory and compliance responsibilities.

Responsibilities;

Reporting to the Corporate Services Lead, the Secretariat Officer position is accountable for:

Meeting Coordination; including scheduling meetings, preparation of agendas, minute taking and ensuring actions are recorded and followed up on.

Administrative Support; including management of correspondence, maintaining accurate records and ensuring compliance with organisation policies, as well as providing secretarial support where required.

Stakeholder Engagement; acting as a key point of contact for committee members and stakeholders, facilitating effective communication between internal and external parties and supporting the implementation of governance frameworks and policies.

Compliance and Record-Keeping; ensuring meeting records comply with organisational policies and regulatory requirements, managing confidential and sensitive information with discretion and supporting audits with accurate documentation

General; working respectably and inclusively with Aboriginal and Torres Strait Islander Peoples and people from diverse backgrounds, contribute to a positive workplace culture by working collaboratively and purposefully across the organisation and maintain a proactive approach to work health and safety.

WE'D LOVE TO CHAT IF YOU HAVE;

Knowledge or training equivalent to a certificate IV or diploma in administration, corporate governance or business or an equivalent combination of relevant experience and/or education/training.

Minimum 4 years of relevant experience in a similar role.

High level administration and organisational skills showing capacity to prioritise multiple tasks.

Proven ability to collate agendas, draft minutes, reports and provide high level and accurate secretariat duties.

Demonstrated computer literacy with proficiency in a range of software packages including Microsoft Office applications, Microsoft Outlook, Diligent software and Microsoft SharePoint.

Strong written and verbal communication skills, provide quality assurance, checking grammar, spelling, adherence to appropriate standards and formatting requirements and the ability to provide a high level of customer service.

Ability to build rapport, develop business relationships and contribute effectively to a team using initiative, provide advice and assistance to staff in the preparation of reports and actions required.

Strong organisational skills with the proven ability to work independently and to proactively solve problems, identify obstacles or issues in systems and processes and offer/initiate practical solutions to resolve these issues.

Applicants will be required to work 8:00 am to 4:30 pm Monday to Friday to align with business operating hours and may be required to work overtime to accommodate governance forums.

What’s in it for You

Working for NT PHN means being a part of an organisation with a bigger picture purpose to improve health care outcomes for Territorians

Enjoy up to $15,899 of salary sacrifice and a generous base salary

Enjoy a vast, fast paced and challenging work environment where you will work as a part of a dynamic, supportive and collaborative team

Enjoy work life balance and a positive, professional work culture

Receive 6 weeks leave per annum

Enjoy the opportunity to develop your skills, knowledge and career

Access to SONDER – a 24/7 employee support service for personal safety, medical & mental health

Enjoy bringing your dog to work Fridays

Commitment to Reconciliation

NT PHN is committed to undertaking all work within a culturally inclusive, sensitive and safe framework that supports Reconciliation. The NT PHN Stretch Reconciliation Action Plan shows our commitment and dedication to embedding reconciliation initiatives into business and our everyday work.

Applications from Aboriginal and Torres Strait Islander candidates are strongly encouraged for all NT PHN positions.

Application Requirements

To apply, click on apply now and submit a current resume, along with a cover letter outlining your skills and abilities relevant to the role.

Alternatively, you can email your resume and cover letter to [email protected] or apply by visiting (copy and paste link)

https://app.citationhr.com/app/portals/applicant/apply?aid=fca36ac9-7fca-4850-9174-0d4d27d04d13

If you have any questions or for more information about the role, please contact Rebecca Purser - Corporate Services Lead on 08 8982 1079 or [email protected]

This position will remain open until Wednesday 30 May 2025

Early applications are encouraged, as we will be reviewing candidates as they apply and reserve the right to close the process earlier