We are seeking a high quality multi-talented administration professional with a solid work ethic and team orientated attitude to complement our management and administration team across the following 2 key administration and management areas within our business:

SERVICE & MAINTENANCE ADMINISTRATION MANAGEMENT

🔥 Assisting Service Manager to set up new contracts and maintenance schedules

· Using Field Insight maintenance software

· Generating monthly maintenance runs

· Updating existing maintenance schedules, asset registers as required

🔥 Raising and processing of new service reactive jobs / minor service projects

· Xero

· Field Insight

· Client Portals

🔥 Coordination of maintenance and reactive jobs in consultation with service supervisors with weekly reporting to management

🔥 Monthly Maintenance Invoicing & Weekly Service Invoicing

GENERAL OFFICE ADMINISTRATION AND MANAGEMENT

🔥 Contribute to the continuous improvement of office procedures and processes

🔥 Efficiently oversee and manage shared inboxes

🔥 Daily Communication with Administration and Management to ensure the smooth operation of their workflow is maintained

🔥 Facilitate internal and external management meetings, minute taking and routine follow up of open action items with all internal and external stakeholders

🔥 Keep documents up-to-date, manage registers, ensure compliance and generate reports when needed

🔥 Provide general administrative support to the team to keep day-to-day activities on track.

Wet & Dry Fire Services is a South Australian family owned and operated fire system installation and services business with extensive experience across all facets of the fire protection industry.

We specialize in complex system installations, special hazards systems and high-level essential services maintenance solutions in particular the specific requirements for the Department of Defense, State Government & Local Government.

Our Market Share of business is located within the Adelaide CBD & the Northern Suburbs with our Head Office located within Sailsbury Plains.

We are now seeking a skilled Service Coordinator to join our dynamic team. The successful candidate will provide varied administration support by working directly with our Service Supervisors, Service Manager, Managing Director and Accounts Team in managing the day-to-day office administration, contractual obligations, variations, claims and documentation while providing compliance across these areas.

Training and mentorship within the role will be provided, and if joining our team without fire industry experience, a development plan can be implemented which will include product and service specific training.

Our current team is a close nit group of managers and field tradesmen from both wet and dry fire trades, who enjoy working with each other and are keen to get another high-quality individual to join their team.