Join a dedicated team managing records with precision, professionalism and care for our growing Shire!

• Full-time position with a monthly RDO
• Supportive and friendly team environment
• Contribute to the integrity and efficiency of local government

We’re looking for someone who thrives on accuracy, values integrity and enjoys being part of a team committed to quality and improvement.

The Shire of Capel is located in the South West, halfway between Bunbury and Busselton. We are nestled between the beach and the forest and are one of the fastest growing coastal Shires in Australia. At the Shire we value Honesty, Empathy, Accountability, Respect and Teamwork which underpin the way we work with our elected members, the community and each other.

This is a dynamic and detail-focused role responsible for managing both physical and digital records throughout their lifecycle. As a Records Officer, you will oversee the registration, digitisation, storage and disposal of records in accordance with the State Records Act 2000, the Shire’s Recordkeeping Plan and internal procedures. You’ll process incoming and outgoing mail, manage email correspondence and maintain data accuracy within the Electronic Document Management System (EDMS).

The role also involves supporting staff by delivering training, promoting records awareness and providing guidance on best practice. You'll contribute to reporting and compliance audits, ensure confidentiality in handling sensitive information and play an active role in improving systems and processes. This position offers variety, responsibility and the chance to work with a friendly, collaborative team while supporting a culture of accountability, quality and continuous improvement.

The Rewards:

As part of our team, you will enjoy:

• Flexibility and support
• Investment in you and your career
• An inclusive culture where all our people are valued, EEO, diversity and differences are respected
• Full time, 19-day work month
• A strong focus on employee wellbeing and safety
• Base annual salary $65,698 per annum dependent on skills, experience, and qualifications
• Up to 14% Shire superannuation contribution
• Employee benefits program offering a wide range of discounts

Desired Skills and Experience:

We embrace diversity and encourage applications from individuals of diverse backgrounds to join us in servicing our community for the future.

To be considered for this role you will be able to demonstrate:

• Behaviour aligned with the Shire’s HEART values: Honesty, Empathy, Accountability, Respect and Teamwork
• Computer literacy and a high level of accuracy in data entry and records handling
• Strong written and verbal communication skills.
• Well-developed organisational skills and the ability to prioritise tasks while maintaining confidentiality

A sound understanding of records systems and standards, particularly in local government settings, along with experience or interest in IT and digital initiatives, will be highly regarded.

With your application, please include a cover letter highlighting your relevant experience and how your skills align with the requirements of this role.

Applicants who need assistance with their application or wish to discuss any potential barriers that may prevent them from applying are encouraged to contact Organisational Development on 9727 0222 to discuss.

For all position related requirements please refer to Position Description - Records Officer PDF (314KB).
If you are viewing this ad in Seek the link may have been removed. Please view this vacancy on our website at capel.wa.gov.au/council/work-with-us.aspx to access the position description.

Further position related enquiries can be directed to Deborah Wilkes, Records Coordinator or Organisational Development on 9727 0222.

Applications Close:

9.00am on Thursday 5 June 2025.
The Shire of Capel reserves the right to commence interviewing prior to the application close date and close this position for applications early should a suitable candidate be found.