To perform this role it is essential that the incumbent is an Aboriginal or Torres Strait Islander person. It is therefore a genuine occupational requirement under section 25 of the Anti-Discrimination Act 1991.

About Us?

The Institute for Urban Indigenous Health (IUIH) Ltd was established by its founding members to provide a coordinated/integrated approach to the planning, development and delivery of comprehensive primary health care services for Aboriginal and Torres Strait Islander populations within the Southeast Qld Region.

IUIH’s CEO Administrative team works closely with our Executive Leaders Team, providing administrative support and secretarial assistance to ensure the day-to-day office operations run effectively, contributing to the wider organisation.

About the Role?

The Executive Support Officer will be responsible for providing secretarial, administrative, and logistical support to Executive and Operational Management Teams. This includes, meetings correspondence, diary management, office support services and logistics for event management, external meetings and travel.

Day to day duties will include:

• Provide secretarial, administrative, and logistical support to ELT and OMT
• Provide secretarial support for meetings and specified committees including agenda, minutes, action checklists, distribution and follow up/action, where required
• Diary management support and assistance for ELT as required
• Manage phone calls and mail for members of ELT as needed
• Coordinate papers for signature for members of ELT as needed
• Event management for specified committees including coordinating venue bookings, catering
• Support the management of travel through Pulse Travel
• Support the Executive Assistant with the day-to-day administration functions of Reception services
• Assist and coordinate booking venues for meetings offsite
• Management and audit of cleaning supplier for Windsor Office
• Liaise with Manager, Infrastructure regarding maintenance and changes to Windsor Office
• Monitoring of Windsor Office cleanliness/tidiness and oversee storage and equipment solutions

About You?

• Current Criminal History Check or willingness to obtain
• Ability to work sensitively and effectively with Aboriginal and Torres Strait Islander communities, their leaders and health professionals, while respecting traditional culture, values, and ways of doing business
• Demonstrated knowledge of Aboriginal Community Controlled Health services and the issues facing these organisations
• Demonstrated ability to take direction, determine priorities and manage workloads to meet agreed timelines and objectives
• Demonstrated executive support and office management skills
• Demonstrated ability to event manage meetings and conferences
• Proficiency in Word, Excel, Outlook, with the ability to learn and instruct others regarding the use of software programs
• Effective communication skills – written, verbal and interpersonal

Desirable, but not mandatory:

• Demonstrated experience working with Aboriginal and Torres Strait Islander people and /or communities

What Can we Offer?

At IUIH we recognise that we operate in a diverse community and welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTIQ+ community, veterans, refugees, and people with disability.

• At IUIH ‘Our Collectivity is Our Strength’.
• We are a diverse and inclusive workplace that invites applications from all people.
• Be part of Australia’s largest community controlled Aboriginal Health Service.
• Access to “Growing Our Own Opportunities” through in-house training and programs.
• Weekly Staff Wellness activities and all staff ‘Gather and Grow’ yarns and award ceremonies.
• Opportunities to attend community events such as NAIDOC, Rugby League Carnivals and more.
• Onsite Presto’s Café at our Windsor Office providing a range of hot and cold beverages and healthy breakfast and lunch options.

APPLICATIONS CLOSE – Midday Monday 26th May 2025