About the Role
We are seeking an experienced Secretariat and Systems Officer to join a high-profile NSW Government agency, supporting critical governance and investment processes .
This role plays a key part in delivering end-to-end secretariat support to major governance and direct dealing committees—including those involved in portfolio investment and divestment decisions. You will also contribute to the design, reform, and enhancement of the Portfolio’s project and program governance systems, and support the implementation of key frameworks and policies.

Key Responsibilities

• Provide high-level secretariat support to key investment governance committees, including preparation of agendas, minutes, meeting papers, reports and presentations.
• Coordinate committee meetings and maintain documentation using TRIM/Content Manager.
• Liaise with stakeholders and ensure timely distribution of governance materials.
• Support project and program governance, including reform initiatives aligned to the Governance Framework.
• Conduct stakeholder consultation, maintain governance documentation, and track governance and assurance processes.
• Provide expert advice to internal stakeholders on governance processes to ensure effective, evidence-based decision-making.
• Assist in streamlining governance operations and driving efficiencies across the portfolio.

About You
We’re looking for a professional with:

• Demonstrated experience in providing end-to-end secretariat support, particularly within a government or large organisational context.
• Strong understanding of project and program governance frameworks and reporting requirements.
• Excellent written and verbal communication skills, with a proven ability to prepare complex meeting documents, minutes, and briefings.
• Proficiency with TRIM / Content Manager for managing official records and documents.
• Strong interpersonal and stakeholder engagement skills with the ability to liaise across teams and senior leaders.
• A proactive and highly organised approach, capable of managing competing priorities and tight deadlines.

Consultant: Sam Baidya
Key Words: Secretariat Support , Governance Frameworks, Project Coordination ,TRIM / Content Manager, Stakeholder Engagement