Keil Maritime is a family run business based in Darwin NT and is highly regarded in the maritime industry in north Australia. We work closely with vessel operators and owners to enhance their operations, specialising in vessel survey, modification, repair and design of vessels. The backbone of our team is our fantastic administration team who work closely with our experienced engineers and vessel surveyors.

What we offer

Competitive salary

Great working environment, support and training

Exposure to the marine industry and government agencies

About the role

This role is available immediately and is for maternity leave cover (contract for 12 months with option to extend at the end of the period).

You'll be the first point of contact for queries, answering phone calls, managing shared inboxes and directing queries to other members.

Responsible for tracking ongoing and upcoming jobs and maintaining neat files.

Assisting with project management, and monitoring the status of multiple jobs.

Lodging and drafting reports completed by senior workers to external parties in a timely manner.

Liaison to the Australian Maritime Survey Authority on behalf of our commercial clients.

Become proficient in the administrative processes concerning survey of vessels and keeping up to date with changes.

Administrative activities such as booking meetings, surveys, site visits and scheduling events. Make travel arrangements for remote site visits. Managing shared inboxes and maintaining calendars/schedules.

Maintain relationships with clients / vendors / suppliers.

Issuing quotes and invoices under guidance.

About you

2 years + experience in project administration and/or front of house role.

Strong work ethic with excellent verbal, written and intrapersonal skills. Friendly nature and team player.

Competent use of Microsoft suite including word and excel

Excellent communication and organisational skills, self-motivation, and attention to detail.

Ability to prioritise and manage multiple taskings and provide updates to the team as required.

Demonstrated ability to work within a fast paced team environment but also independently on tasks. Ability to work under pressure.

Demonstrated ability to learn.

Familiarity or passion for the maritime industry is beneficial.

On the job training and mentorship is provided.

Please apply on seek or email your resume and cover letter to nicole@keilmaritime.com. Enquiries may also be directed to this address.