• AO4 Project Administrator/Document Controller
• Intial 3 month contract + possible extension
• Queensland Government
• $58.02 + super per hour
• ASAP start!
• Toowoomba

The Role

The Project/Contract Administration Officer provides quality project administration support services to Project Managers, Superintendents and Superintendent's Representatives in the Construction space.

You will be responsible for:

• Create, maintain, reconcile, and close projects and work orders.
• Prepare contractual letters and maintain accurate records and files.
• Manage monthly billing activities, including reviewing unbilled costs, validating billing files, resolving discrepancies, and distributing supporting documentation to clients.
• Conduct regular system data reviews to identify inaccuracies, prepare journals and credits, and implement necessary system updates.
• Generate procurement purchase requisitions, process accounts for payment within critical timeframes, and monitor and resolve open purchase orders.
• Validate contractor invoices via web portals and follow up to resolve discrepancies and improve data accuracy.
• Ensure high standards of accuracy in compiling documents, reports, and updating information systems
• Identify and report issues related to work order profitability and ensure project data accurately reflects financial performance for effective management.
• Prepare timely and accurate program reports for both internal and external stakeholders.

You

The successful candidate will have a strong administration background. You will have the following key competencies:

• 12 months + experience in a Project Administration or Contract Administration role within the construction industry or similar
• Microsoft Suite experience including Excel
• Able to work within critical timeframes
• Excellent communication skills
• Ensure high standards and accuracy when compiling documents and reports or updating records and information systems (eg: in Ellipse, Aconex and Microsoft Office)

Apply

To be considered for this position, please apply below with your CV and cover letter in Microsoft Word format. Alternatively, email me directly at [email protected] or call me on 0438 718 486

Please note, only shortlisted candidates will be contacted.