Business Operations Officer

Part time - 2 x positions available

Geelong-based: 14.82 hrs per week (.39FTE)

Ballarat-based: 22.8 hrs per week (.6FTE)

Fixed term: 12-month contract/s

Location: Geelong-based office OR Ballarat-based office

Western Victoria Primary Health Network

About Us

Western Victoria Primary Health Network (WVPHN) is responsible for increasing the efficiency, effectiveness and coordination of health services for patients, particularly those at risk of poor health outcomes.

Working together with community and health industry partners, WVPHN is committed to strengthening the primary healthcare system, based on local needs. Our four regional centres in Ballarat, Geelong, Horsham and Warrnambool, drive local engagement and ensure strong rural and regional connections, through the development of local community and clinical councils.

Benefits of working with Western Victoria PHN

At WVPHN we celebrate diversity within and outside of our organisation. We consciously remove barriers and enable an environment for all to belong, feel welcome and be heard. This aligns with our organisational values of Respect, Connect and Lead.
We also pride ourselves on being a supportive and flexible working place that offers a great range of benefits:

Generous salary packaging options up to $15,900 + $2,650 meals and entertainment

Professional development allowance ($1,200 per year per FTE) and leave.

Family friendly and flexible working arrangements

Collaboration with passionate, likeminded professionals

Option to purchase additional leave.

Additional leave between the Christmas and New Year period

Up to 12 weeks paid parental leave.

Employee Assistance Program

About the Role

Support WVPHN's People, Culture and Business Operations in the delivery of support to the whole organisation via administrative and face to face operational activities.

Duties include:

Provide administrative and programmatic support to the People, Culture and Business Operations Management team and other members of WVPHN

Assist with various office responsibilities and tasks, as required (may include travel within the western Victoria region)

Liaise with a range of internal and external stakeholders by phone, email and in person

Complete data entry to a high standard as directed by People, Culture and Business Operations Management team

Assist with fleet and facility management and maintenance, as required

Key Selection Criteria includes:

Strong organisational and multitasking skills

Excellent communication skills, both written and verbal

Ability to work independently and as part of a team

Proficiency in Microsoft Office Suite

Previous experience in an administrative role is desirable, but not essential

Please refer to the Position Description on our website for the complete list of Key Selection Criteria

Employment requirements

Be prepared to undergo a National Police Check, prior to appointment

A current Victorian driver’s licence

Working rights in Australia (visa, permanent resident, citizen)

How to Apply

We will be actively contacting applicants during the recruitment process to shortlist for suitability so please don’t delay in submitting your interest!

Email applications to [email protected] by: 5:00pm Friday 23 May, 2025 including the position you are applying for (Geelong or Ballarat-based)

Please include:

CV

Cover letter

Statement addressing the key selection criteria & employment requirements

The full position description is available from our website: https://westvicphn.com.au/about-us/wvphn-careers/

For further information regarding this position, please contact:

Amy Chalmers, Senior Manager System Change

Phone: (03) 5222 0800

Email: [email protected]