Who is Flowbird?

We are Flowbird, an international company with over 40 years of experience delivering solutions for public transport, mobile payments, on-street parking, off-street parking, and electric vehicle charging across the world.

Our worldwide statistics are impressive; we have solutions in over 4000 towns and cities in over 80 countries, we have 4000 employees, we have deployed 600k connected devices, we process over 400m banking transactions of $5b a year, and we generate $550m in annual revenue.

In Perth, Flowbird’s local team supports Perth and regional Western Australia’s current SmartRider public transport solution. Our Sydney Office supports the TfNSW Opal Card ticketing solution.

What does an Administration Officer do?

Our Admin Officers’ primary responsibilities are:

Assist the General Manager WA to prepare monthly reports

Assist in the preparation of quality records and documentation for submission to the Clients

Answer the office phone, triage calls, take messages

Receiving & despatching of goods

Handle incoming/outgoing mail and coordinate couriers

Monitor and order office supplies (tea, coffee, stationery, etc.)

Raise purchase orders for requisitions

Follow up on outstanding purchase orders with suppliers

Matching of purchase orders to delivery dockets and invoices

Raising Sales Orders for inventory spare parts from UK, France & Sweden

Maintain and update tracking spreadsheets as required

Maintain and update PnL spreadsheets as required

Review and consolidate Subcontractor Monthly Reports and progress claims

Assist with on-boarding and off-boarding of staff, including hardware returns

Provide office inductions for new employees and inform them of amenities and emergency procedures

The responsibility of the Administration Officer is to provide general administrative support to the General Manager WA and the General Manager Australia with all aspects of Australian Business.

Therefore, we require you to have had a minimum of 2-3 years of experience working in a similar fast-paced office and/or Project Management environments.

What else do you need for this role?

We’re a small team, so extra skills go a long way to becoming an integral part of our Australian business. As well as your administration skills we also need you to:

General understanding of accounts systems ie Xero

Previous experience within an administrative role

Intermediate level skills with Google Suite (Docs Sheets and Slides) and Microsoft Word and Excel

Sound level of computer literacy

Possess sound time management and prioritising skills

Follow written and verbal work instructions and procedures as directed

Sound planning and prioritising abilities

Ability to deal with individuals at all operational levels

Effective time management and Communications skills

Financial awareness and ability to manage finances

Sound judgement and analytical skills

Be confident in working autonomously and without direct supervision; this means you’ll often be responsible for your own time management and activity prioritisation

Who will you be working with?

Flowbird’s international business means there’s a diverse and friendly team of colleagues across the country and the world who you’ll be working with:

Flowbird Perth, our small but growing team focussed on supporting our existing solution and preparing our major project activities in Perth:

Workshop Technicians

Field Technicians

Project Managers

Service Desk Officers

System Operations Engineers

You’ll report to our General Manager of WA and General Manager of Australia (Sydney Based)

Our APAC customers; are local state government transport authorities, and the public transport operators which run the services. We are also work with Parking Operators and local councils.

Our suppliers and service contractors who play a crucial role in supporting our deliveries

Why should you apply for this job at Flowbird?

There are plenty of great reasons apply for this role at Flowbird, including:

You will be an integral part of a growing team as our business and staffing expands in Perth

Flowbird’s business development will give you opportunities for involvement and contribution to all our future growth

Does this sound like you?

If you think you’re right for this role we look forward to hearing from you!

Immediate start and training provided.

Candidates with the relevant experience and skills should apply by clicking the “Quick Apply” button.

You will be contacted if you are successful or progressing to the next stage of the recruitment process.