4 Hours Each Day Monday to Friday

As an administrator, you will play a crucial role running the office and actioning administrative tasks, including data entry and customer service. We are seeking an organized, proactive, and detail-oriented Administrator to support our team. This position plays a crucial role in ensuring the efficient operation of the office and provides comprehensive administrative support to management.

Main Tasks

- Handle both online and telephone inquiries from new and existing customers

- Coordinate and schedule appointments, meetings, and site visits as required.

- Collaborate with the team including managing director, site foreman, installers and suppliers

- Process invoices using Xero

- Assist in the preparation of bids, proposals, and project documentation.

- Organize and maintain files, both physical and electronic.

- Basic data entry & filing

- Social Media posts

- You will work closely with our customers and managing director

- Assist with the purchasing of materials.

- Support the team with various administrative tasks as required.

Qualifications and Attributes Required:

- Intermediate computer operation skills.

- Proficiency in MS Office applications (Word, Excel, Outlook).

- Strong communication skills to liaise effectively with customers, staff, and management.

- Ability to work autonomously and as part of a team.

- Good command of the English language.

- Strong organizational and time management skills.

- Excellent verbal and written communication skills.

- Attention to detail and accuracy in record-keeping.

- Basic use of AI and Social Media an advantage

- Ability to multitask and prioritize tasks effectively.

- Strong problem-solving and decision-making abilities.

- Comfortable learning to use operational software.

- Knowledge of basic accounting principles desirable but not necessary