Step Into a Key Leadership Pathway in Allied Health Administration

Permanent Part-Time | 20–24 Hours Per Week | Career Development Opportunity

Are you an experienced medical or allied health administrator looking for a long-term role where your leadership potential is recognised and nurtured?

Essendon Physio Group is seeking a committed and capable professional to join our front desk team in a pivotal role that blends outstanding reception service with future senior administration responsibilities. If you're ready to take the next step in your career — and grow into a leadership position within a thriving, purpose-driven practice — we’d love to hear from you.

About You

You’re not new to this. You’ve worked in medical or allied health settings and understand the rhythms and demands of clinical reception and administrative operations. You bring a calm, proactive approach to your work and can confidently manage a busy front desk while keeping an eye on the bigger picture.

You’re also:

Experienced in client-facing administrative roles in a health setting

Committed to a long-term position where you can develop and grow

Organised and proactive, with exceptional attention to detail

Tech-savvy and quick to learn new systems (Cliniko/CliniqApps experience a bonus)

Motivated by a clear pathway to leadership in practice operations

If you're someone who enjoys taking ownership, improving systems, and being part of a team that values both excellence and empathy — you will thrive here.

The Role

You’ll begin as a Receptionist, mastering the essential processes that support our clinical team and clients every day. With support and mentorship, your role will evolve into a Senior Administrator position, contributing to operational workflows, team support, and future business efficiencies.

Your responsibilities will include:

Reception duties: appointment coordination, payment processing, client communications

Administrative excellence: daily reporting, stakeholder communication, task prioritisation

Leadership readiness: learning and improving business operations and supporting team systems

Team collaboration: assisting the operations lead and director in achieving clinic-wide goals

The position is part-time, 20–24 hours per week, including one in every 3–4 Saturday mornings. There is flexibility in scheduling and opportunity for growth over time.

About Us

Essendon Physio Group was founded on the belief that everyone deserves access to quality health care that considers the whole person, delivered in a supportive and inclusive environment. We are proud to be home to handpicked, hand-trained clinicians who are leaders in their fields and who are passionate about delivering world-class care through unforgettable client experiences.

We focus on building inspired teams, professional development, and long-term career growth. Our partnership with Exercise for Rehabilitation & Health opens the door for continual collaboration, making our clinic a truly fantastic place to work.

We’re proud of the impact we make — not just on individual health, but in our wider community. Our leadership and advocacy includes:

Board representation with the Primary Care Diabetes Society of Australia

Partnerships with Diabetes Victoria and Girls Uniform Agenda

A regular health segment on community radio

A mission-driven commitment to health literacy and access for all children and families

Awards & Recognition

Our reputation for excellence isn’t just internal — it’s been recognised nationwide:

🏆 Australian Women’s Small Business Champion – Physiotherapy, 2023
🏆 Exercise and Sports Science Australia Practice of the Year, 2023
🏆 Australian Exercise Physiologist of the Year, 2024
🏆 RACGP/NIB Major Research Grant recipient, 2024

Our director, Nicole French, was recently named one of the Top 12 Female Small Business Owners in Victoria by the Herald Sun.

Why Join Us?

Stability: Permanent part-time with regular hours and long-term opportunity

Progression: A clear pathway into senior administrative responsibilities

Support: Thorough onboarding and continuous development in a team that wants you to succeed

Purpose: Be part of a workplace that exists to improve lives — not just through care, but through advocacy and community leadership

Who We’re Looking For

This role is not suited to short-term applicants or those balancing changing priorities (e.g. university students). We're seeking someone who is:

Genuinely interested in a career in healthcare administration

Aligned with our mission and excited to grow into a leadership position

Looking to join a values-led team for the long term

How to Apply

Please address your cover letter to Nicole French and submit it along with your resume via the seek platform. Applications without a cover letter will not be considered.

You application must be received by 9th of June to be considered. Shortlisting will commence immediately, and we reserve the right to close this position earlier than stated. Only short-listed candidates will be contacted.

We strongly encourage you to apply early.

Questions? Reach out to [email protected] — we’d love to hear from you.