Events Officer

🌐 Division: Arts and Culture

📅 Employment Status: Fixed Term, Part-Time (0.8)

💼 Classification Level: PL4

📍 Location: University of Melbourne, Parkville

🗓️ Start Date: ASAP

UMSU – Where Passion Meets Purpose

With a living history that extends over 130 years, The University of Melbourne Student Union Inc (UMSU) is not just an organisation – it's a vibrant hub where creativity, diversity, and social justice intertwine to offer students of the University of Melbourne an enriching campus experience. We're the voice and heart of the student community, constantly buzzing with activities, events, and initiatives that make campus life unforgettable!

As a non-profit organisation run by students, for students, we keep the arts, representation, advocacy, live music, and cultural services alive on campus.

UMSU enables students to get more out of their time at the University. We provide opportunities for students to immerse themselves in a wealth of cultural facilities and events, whilst having access to quality support services. At its heart UMSU is committed to ensuring students have advocacy and representation on campus – ensuring student voices are heard while making students’ time at the University fun and enjoyable.

The Arts & Culture Division contains the following departments:

Arts Programs

Events & AVMelbourne

Rowden White Library

Union House Theatre

The Division is overall responsible for facilitating student participation and engagement in student-lead artistic activities, for working with elected student representatives to provide artist and cultural and programs that support the objectives of UMSU, and the operation of services that support students on campus.

The activities and services provided by the Arts and Culture Division are integrated and collaborative, and responsive to the needs of students. The Division seeks to maximise opportunities for student participation and engagement.

About the role

The Events Officer will play an integral role in the development and delivery of high-quality events that will enhance student life and foster a vibrant campus culture.

Working closely with colleagues in the Events & Production team, you will support the planning and implementation of UMSU’s events program, encompassing a range of end-to-end activities to deliver events.

Combining arts administration expertise with on the ground event delivery, the role supports UMSU’s mission to provide inclusive, student-led experiences that reflect and uplift the diverse student body.

The role also supports the development of new opportunities for collaboration with industry and community partners that reflect UMSU’s values and student-focused mission.

As an organisation providing student-facing services and events, an inherent requirement for this role is the ability to work in person and on site and may require some manual handling of equipment. UMSU staff employment conditions are covered by the University of Melbourne Student Union Agreement 2023-2025.

Core responsibilities of your role include:

Support on the ground delivery of UMSU’s major events—including Orientation Weeks, cultural festivals, themed campaigns, and student-led initiatives.

Work cohesively with and coordinate volunteers, student groups and key stakeholders to deliver events.

Maintain comprehensive event documentation, including contracts, financial records, and administrative files to ensure transparency and accessibility.

Oversee external contracting processes, including liaison with external contract managers and artists in collaboration with the Events Coordinator.

Manage incoming event-related invoices, ensuring timely processing and alignment with contractual obligations.

Prepare risk assessments in consultation with the Events Production Officer, manage accessibility measures, and crowd management planning.

Lead post-event reviews, evaluations, and continuous improvement processes in partnership with student reps and stakeholders.

Prepare reports, proposals and correspondence on events as required.

Your Expertise (Need to Have)

Diploma level qualifications in event management, communications, community development or engagement, or extensive relevant work experience; completion of a Certificate IV with relevant work experience; or completion of a post-trades certificate and extensive relevant experience and; on the job training; or completion of a Certificate Ill with extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.

Demonstrated success in delivering large-scale events and community engagement initiatives.

Strong relationship-building skills with a proven ability to work collaboratively with diverse stakeholders including students, community partners, sponsors, and suppliers.

Excellent written and verbal communication skills, including experience preparing contracts, proposals, reports, and promotional content.

Highly organised and adaptable, with experience working across multiple projects and meeting deadlines.

Proficient in Microsoft Office, CRM systems, project management tools, and digital communication platforms.

A valid employee Working with Children Check.

Bonus Points (Nice to Have)

Experience in arts organisations, student unions, higher education, or youth-led organisations.

Understanding of the principles of student unionism, diversity, and inclusive practice.

Why Join UMSU?

This is more than a job – it's a chance to positively impact the lives of students. At UMSU, you'll be part of a diverse team, working together to foster a thriving, inclusive student community. We value creativity, diversity, and the powerful voice of students in shaping our future.

What’s on Offer

This is a Part-Time, Fixed Term role (4 days per week), position with a starting base salary of $82,219.74, plus 12% superannuation

A cause driven workplace with an eclectic culture and flexible approach to our work

True work life balance – check out our benefits which include a 35-hour working week, 5 weeks leave, leave loading of 17.5%

Access to professional development opportunities tailored to you and your career path

How to apply?

If you're excited about supporting student success at the University of Melbourne and have the expertise we're looking for, we want to hear from you!

To find out more information about this position, please refer to the Position Description - https://umsu.unimelb.edu.au/about/get-a-job/current-jobs/events-officer-may-25/

All applications should include:

Resume

A cover letter addressing the key selection criteria (found in the position description)

Applications for this position close Sunday 25th May and should be addressed to [email protected].

Additional information

Please note, all applicants will require to hold or obtain a valid Employee working with children check and provide verification of unrestricted working rights in Australia.

If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please contact us at [email protected].

UMSU is an Equal Opportunity Employer. We encourage applications from diverse backgrounds, including First Nations people, women, people with disabilities, and those from culturally and linguistically diverse communities.

UMSU acknowledges the Wurundjeri people as the Traditional Owners of the land where we operate. We pay our respects to Indigenous Elders past, present, and emerging. Sovereignty was never ceded. This always was and always will be, Aboriginal land.

UMSU reserves the right to withdraw this position at any stage of the recruitment process.