Finance & Compliance (WHS, Debtors) Officer

Key Responsibilities:

Champion Occupational Health and Safety (OH&S): 30%

Create and sustain a safe, healthy, and compliant work environment.

Lead OH&S initiatives by collaborating with cross-functional teams to establish and maintain effective safety protocols.

Maintain and update Material Safety Data Sheets (MSDS) and associated registers.

Leverage the Peninsula team and/or Safety Champion for expert guidance and support in implementing and maintaining OH&S policies, procedures, and employee training.

Complete safety induction surveys and conduct new employee safety inductions, SWMS, ensuring all records are up to date.

Drive Compliance and Regulatory Excellence: 20%

Ensure strict adherence to industry-specific regulations, standards, and certifications, including patents and ISO certifications.

Initiate and oversee the renewal and maintenance of business licences, including radiation licences, in close consultation with the Service Director, ensuring full compliance with Australian and New Zealand regulations..

Register and manage radiation licences held by individual employees.

In collaboration with the Sales Admin team, initiate the renewal and maintain import permits for Australia and New Zealand.

Monitor expiration dates and ensure timely renewal of all necessary permits, licences and insurance.

Collaborate with engineers and/or OPEs to assist through the client portal by providing the required information to grant engineers access to client premises.

Financial Administration Duties: 40%

Following up on Key outstanding debtors, working closely with the accountant to assist in the timely identification and resolution of client charging errors.

Manage prepayments and long outstanding balance sheet items to maintain financial accuracy.

Oversee the account clearing of GRIR (Goods Receipt/Invoice Receipt) ensuring efficient alignment between procurement in DK, Sales admin and finance records.

Assist the Financial Accountant with month-end processes, including preparing and posting journals, accruals, and reconciliations.

Support accounts payable and receivable functions, such as invoice processing, debtor follow-ups, and payment runs.

Maintain accurate financial records and ensure compliance with internal controls and company policies.

Cross-Functional Support and Administrative Tasks: 10%

Work closely and collaboratively with the Financial coCtroller

Act as a bridge between Finance, Service, and Sales teams, integrating key administrative processes to enhance operational efficiency.

Undertake other administrative duties as required by the business across all functions (service and Sales)

Qualifications & Experience

· Tertiary qualification in Accounting, Finance, Business Administration or a related field (or working towards one).

· Strong Excel skills – including pivot tables, lookups, conditional formatting, and basic formulas (Power Query or VBA a plus).

· Hands-on experience with accounts receivable, journal entries, and reconciliation processes.

· Familiarity with compliance obligations, OH&S policies, and document control.

· Working knowledge of SAP (preferred) or similar ERP systems.

· Experience managing licences, permits, and regulatory renewals is an advantage.

Key Personality Traits & Soft Skills

· Detail-oriented and highly organized – able to stay on top of deadlines for licences, financial entries, and safety inductions.

· Proactive and accountable – takes initiative in chasing debtors, updating registers, and closing out compliance gaps.

· Clear communicator – works well across teams (Finance, Service, Sales) and can translate complex or sensitive compliance requirements simply.

· Personable and professional – approachable and reliable, with a positive, team-first attitude.

· Comfortable with ambiguity – able to handle a variety of tasks and switch between admin, finance, and compliance seamlessly.

· Values integrity and confidentiality – especially when working with financial records or sensitive WHS information.

· Adaptable and tech-savvy – embraces new systems, processes, and is quick to learn tools beyond Excel (e.g., safety software, portals).