ABOUT THE GALLERY

The National Gallery is one of Australia’s leading visual arts institutions. The National Gallery is based in Canberra and is a vital part of the Australian cultural landscape. Our Purpose is to collect, preserve, promote and share the national collection of art. The Vision of the National Gallery is to be the international reference point for art in Australia, inspiring all people to explore, experience and learn. Our Values include Boldness, Integrity, Respect and Excellence.

WORKING AT THE GALLERY

When you work at the National Gallery you will be exposed to some of the world’s leading Australian and international art and artists. We are located in the National triangle on the waterfront and your lunchtimes can be spent in our beautiful sculpture garden or around Lake Burley Griffin.

We support flexible working practices, including working from home, and you will have access to low-cost, onsite car parking.

The National Gallery is committed to the health, safety and wellbeing of our people and we expect our people to share this commitment and work safely at all times.

We value the contribution that a diverse workforce brings and encourage people from a diverse background to apply. This might include identifying as First Nations peoples, people with a disability, culturally and linguistically diverse people and LGBTQIA+ people.

OVERVIEW OF THE ROLE

The National Gallery of Australia is seeking a proactive and organized APS 2 Mail and Administrative Assistant to provide support for information management operations. This role will also support day-to-day mail and administrative functions such as mail distribution, support for courier bookings, printing and paper stock, support for the records management team, digitisation projects and other general administrative duties.

This role will be responsible for mail distribution which occurs 3 days a week on Mon/Wed/Fri 9:30am pick up and 2:30pm drop off within the Gallery building and includes mild physical duties.

This position is ideal for someone who is team oriented with a positive approach to work and an interest in information management, systems and working at a cultural institution.

This position reports to the Records and mail officer and will work closely with the CIO, Information Manager and IT team.

WHAT WILL YOU DO – DUTY STATEMENT

In accordance with the APS 2 work level standards, you will have the following key responsibilities:

Mail and Correspondence Management: Support processing of incoming and outgoing mail, ensuring timely distribution and courier liaison as directed.

Records management: Undertake records management support activities including preparation of hardcopy files for transport, packing or digitisation and support digital record keeping practices.

Printing and paper stock control: Ensure appropriate levels of printing materials including paper and envelopes, including ensuring printer paper is stocked around the Gallery.

Documentation and Record-Keeping: Support administration of accurate records of meetings, decisions, and discussions from the working groups. Ensure all administrative and project documentation is up-to-date and easily accessible as directed.

General Administrative Support: Provide assistance with data entry, document preparation, maintaining calendars, and other ad hoc administrative duties as required by the Information Services Department as directed.

ELIGIBILITY:

Citizenship – To be eligible for employment with the Gallery, you must be an Australian citizen.
Police Check – to be eligible for this role you must complete a police check.

HOW TO APPLY

To apply for this role please go to the National Gallery's Careers portal.

You should provide a tailored CV (maximum of three pages) along with a statement of no more than two pages that outlines your skills, capabilities and experience, against the information above.

In your statement response you should keep in mind the capabilities and behaviours required to be successful for this role, as identified in the information above. Try not to duplicate information that can be found in your CV but do highlight any specific examples or achievements that demonstrate your ability to perform the role.