Secondary PA

St. Andrew’s Grammar is a Pre-K to Year 12 co-educational Independent School in Dianella. We are a quality school offering small class sizes which provide our students with enhanced tuition opportunities from their caring teachers. We are very much a community school and one known for its closeknit community yet professional outlook on education. The cultural diversity amongst the student population is an enriching aspect of the school fostering respect for all people, with over 50 nationalities in our student body. We are a Grammar school with an emphasis on high academic standards. We offer learning pathways for opportunity and success, as we nurture the social and emotional wellbeing of every student. To learn more about St Andrew’s Grammar School: www.sag.wa.edu.au.

We are seeking a part time PA to Head of Secondary. This position requires a high level of professionalism, excellent interpersonal skills, will be efficient, resourceful and skilled in administrative office requirements and will have the ability to maintain the good public reputation of the School whilst carrying out all duties.

A permanent part time position with an immediate start. 2-3 days per week is negotiable with the right candidate.

Key responsibilities include but are not limited to:

Manage calendars and schedule appointments for Secondary leadership.

Organise and coordinate meetings with staff, parents, and students.

Provide secretarial support including correspondence, data entry, printing, emailing and editing.

Support coordination of exams and testing (NAPLAN, OLNA, PAT, Years 11–12 exams).

Organise professional development, parent information evenings, alumni and careers events.

Maintain documentation related to staff/student incidents and grievances.

Assist with travel/event bookings for school tours and co-curricular activities.

Liaise with staff on subject selection and timetable-related tasks.

Create and manage surveys for students and staff.

Support award preparation and assembly organisation (run sheets, PowerPoints, certificates).

Assist with Graduation and special event planning and documentation.

Use Schoolbox software to manage student reports, marks, attendance, and posts.

Prepare parent communications and contribute to newsletters and yearbooks.

Attend and support school functions and carry out additional tasks as required.

Any other tasks as required by the Head of Secondary.

What we are looking for:

An ability to use initiative and be pro-active, be flexible and be able to demonstrate excellent interpersonal skills.

Ability to work under pressure, meet deadlines and manage several projects at one time.

Strong commitment to excellence in customer service and professionalism in all activities.

Experience and expertise with Microsoft Office and desktop publishing software.

Ability to operate Synergetic and School box systems

Experience in a school setting is desirable but not essential.

Ability to maintain confidentiality.

Ability to be flexible during busy periods.

This position will close 13th of May 2025.

For further information on the position please contact Corinne Benoit at [email protected] or (08)93033840.

We adhere to the strictest child protections policies - all staff are required to have a working with children card or the ability to apply for one.

A valid Police Clearance or ability get one if successful.

All applications must apply via the Seek link, no unsolicited agency CVs are being accepted at this time.

Only shortlisted candidates will be contacted. SAG reserves the right to close the job advert once a suitable candidate is found.