About AEMG Group
AEMG Education is a leading international education organisation headquartered in Australia, working with more than 70 education and research institutions around the world to help tens of thousands of students and academic staff achieve life-changing experiences through international education. The Head Office is in Surrey Hills, Melbourne with Divisional operations in New Zealand, UK, China, Europe and USA.

Position Overview
We are seeking a highly organised, energetic Executive Assistant to provide high-level administrative, coordination and stakeholder support to an assigned senior executive at AEMG. The role is responsible for ensuring the efficient management of calendars, meetings, communication and travel, while supporting strategic and operational initiatives as needed within the executive portfolio.

The Executive Assistant will collaborate closely with internal teams and external partners to uphold the professionalism and responsiveness of the executive office.

Key Responsibilities

Executive Administration and Scheduling

Manage complex calendars, including meeting scheduling, rescheduling and prioritisation

Coordinate domestic and international travel arrangements, including visa support where needed

Prepare and format documents, reports, presentations and briefing papers

Meeting Coordination and Communication

Draft and edit executive-level communications, internal memos and responses

Coordinate meeting logistics and materials, take and distribute minutes, and follow up on action items

Maintain internal contact databases and manage correspondence with stakeholders

Stakeholder Engagement and Support

Act as a key liaison between the executive and internal/external stakeholders

Maintain professionalism and discretion in all engagements

Support relationship building across AEMG’s local and global networks

Event and Project Coordination

Organise and coordinate staff events, conferences or delegation visits as required

Support executive-led project tracking, reporting and internal initiatives

Collaborate with other Executive Assistants to ensure consistency and seamless operations

Qualifications and Experience

Bachelor’s degree in Business, Administration, International Relations or related field

Minimum 10 years’ experience in executive support roles

Strong organisational, time-management and problem-solving skills

Excellent communication and interpersonal skills, with high professional standards

Ability to manage confidential matters with discretion and sound judgement

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document/presentation preparation

Cross-cultural awareness, particularly across Chinese and Western business contexts is desirable

Proficiency in a second language other than English is desirable

Location
This role is based in our Surrey Hills office.

Domestic travel and some international travel may be required.

Apply

Apply via SEEK by Sunday, 1 June 2025.

AEMG reserves the right to close applications early if a suitable candidate is identified before the application deadline.

We are committed to equality, diversity and inclusion. As an equal opportunity employer, we encourage and welcome applications from candidates of diverse backgrounds.